2012 10 AKCA Minutes

AKCA Minutes of October 12, 2012

Officers Present                         Directors Present                                    Guests

Chair:  Kristine Peterson               Bob Finnegan                                         Ally Cunningham

Acting Vice Chair:  Louie Hernandez    Joan Finnegan                                   Paul Cunningham

Secretary:  Carole Elliott               Don Chandler

CFO:  Joan Finnegan                   Brenda Chandler

Board Highlights:

  • Please let your AKCA rep/contact know of any concerns your club may have!
  • Member clubs will be given discount advertising rates to advertise their Koi Shows and Pond Tours in KOI USA


The meeting was called to order by Chairperson Kristine Peterson at 6:01 p.m.


MINUTES:  Motion:  To table the approval of the minutes of September 14, 2012 until committee report regarding koi ID poster.  Motion by Don, 2nd by Joan.  Approved.


SEPTEMBER  FINANCIAL STATEMENT:  Joan reported that Bank of America charged us on two accounts that were supposed to be free.  When the bank was contacted, they agreed to credit our account $64 for each account.  Our account balance is $15,199.74, however, it was found that there were a few discrepancies that need to be corrected.  Membership paid to date is $7900.



Scientific/KHA:   Don reported for Jerry Kyle:  There has been no activity or plans during the last month as KHA Program waits for knowledge of location of next years annual meeting and/or seminar.  Concentration has been focused on procuring Koi Health articles for KOI USA as a way to support our mission of promoting better koi husbandry to all koi hobbyists.  It was reported that Ken Lau reuped our KHA website without our knowledge.  Don will contact him about reimbursement.  The owner is still AKCA; need to change the address.  Discussion about AKCA & KOI USA logo being trademarked.  The Koi Health Advisor is unprotected.  Do we want to trademark KHAs?  Motion:  To get KHA name trademarked.  Motion by Joan, 2nd by Bob.  Approved.  Jerry wants to press ahead with the website.  We will need to contact Bill Story to get his class content for the KHAs.  Discussion followed.




PUBLICATION:  Don gave the report as Joan wasn’t present at the meeting due to just getting out of the hospital.  The koi ID poster was discussed; Bob Payne will get printing costs.  We have photographs.  Larry very much wants to do the Hikari “Pond of the Year” contest.  We have worked with Cesar (webmaster) and Blue Z so that Bob can upload and Cesar can download large files quickly.  Don stated that Larry is happy with the progress and selection of articles.  A subscriber reported the last issue hooked him from cover to cover.  We aren’t short on articles for the next issue.  Articles sent by clubs can be cut to PDF and then sent back to the clubs for use in their newsletters and websites.  Another future feature discussed was the “Pond Curve Balls” proposed by Larry  that would be stories from koi hobbyists.  Discussion on Mike Swanson’s article.  For Champion of Champions, Gary Chin will email pictures to the judges who will judge and email their vote.  A reminder that one can renew subscriptions online.  Louie brought up about one advertiser who had not had his checked cashed.  He wanted to know the disposition on this.  It was reported that there were 6 accounts 90 days overdue for a total of $6146.

MEMBERSHIP:   Don stated that we have 85 member clubs with 1 yet to be determined.



JUDGING:  Bob reported that Norm Call will be judging the Koi Club of San Diego’s show in February along with Dick Thomas, Duc Nguyen and Tom Ayers.


SPEAKER’S GRANT:  No report.

GUIDES:  No report.


INSURANCE/RISK MANAGEMENT:  Brenda stated that she couldn’t find $125 that had been paid (gave the names to Joan).  Discrepancies on cost of insurance being reported on various websites.  Any questions on insurance rates paid by AKCA can be looked up on our website.


BOOKSTORE COMMITTEE:  Mitch volunteered to take items to shows and sell along with KOI USA subscriptions at no commission fee.  In Fresno he sold $130 along with a 1 year subscription and a 2 year subscription.  In South Carolina he sold $173 in bookstore items and 6 subscriptions.  We are reimbursing Mitch $55.


By-Laws:  No report.




2012 Seminar:  Kristine reported that Nick St. Erne submitted a $60 receipt for travel.


2013 Seminar:   Carole has been working with the Hawaii club on holding the Annual Business Meeting/ Wetlab/ Banquet.  She will need to get a final commitment from their club before we can proceed any further.  Carole did state that the only thing the Hawaii club would need to do is come up with meeting site and banquet site.  AKCA is financially responsible for flying out guest speaker and other related expenses.  She did do research on at least 6 travel sites and found that Pleasant Holidays had the best package deal (cheaper going there on a package deal rather than booking flight and hotel separately).  Also discussed was having a Judging Seminar at Kodama’s as well (concurrently with the wet lab).  Carole needs to contact Kodama in regards to this and check into transportation for Judges to Kodama’s.  If any other club is interested in hosting, they need to contact Carole ASAP!




  • Does your club have any questions or concerns?
  • Is anyone in your club interested in writing an article for KOI USA?
  • Is your club interested in hosting an Annual Business Meeting/Banquet/Wet Lab in 2013?


Upcoming AKCA Annual Calendar Events for NOVEMBER:




KOI ID Poster:  Cindy Graham sent an email notifying us of their copyright to the poster.  In doing research on the printing of the poster from its inception, it was found that the 1st poster was copyrighted by KOI USA.  The earliest KOI ID poster was in Oct. ’89 (a 4 page insert in the magazine).  In 1995 the poster stated that the copyright was owned by KOI USA.  After that, the Grahams put on the posters that they held the copyright.  From past practices, it was felt that we retain ownership of the copyright with the Grahams owning the pictures.  However, many of the pictures on the poster were found not to have been taken by Tom Graham but several other individuals.  On August 10th, 2003 (?) Doug sent a letter to the Grahams giving them the KOI ID Poster, however, he didn’t know that Tom had applied for copyright.   Motion:  To issue an apology to Tom & Cindy Graham for any misunderstanding on our part in regards to the KOI ID Poster.  Motion by Don, 2nd by Louie.  ApprovedMotion:  To ask our attorney for his opinion on who holds the copyright on the KOI ID poster.  Motion by Don, 2nd by Joan.  Approved.


New Business


Approval of the MinutesMotion:  To approve the minutes of September 14th with clarification relative to the KOI ID Poster.  Motion by Joan, 2nd by Brenda.  Approved.


Nominations for Officers:  Kristine asked if we continue with current officers or appoint a nominating committee to have them present a slate of officers for Board approval.  After much discussion it was felt that due to the timeline, it didn’t make any sense to hold elections and then hold another election 2 months later.  Kristine will appoint a nominating committee at the appropriate time.  They will present their recommended slate of officers at the February meeting.  Ballots will go out within one week after the February meeting.  Motion:  To follow the normal election process for 2013-2014.  Motion by Carole, 2nd by Joan.  Approved.


Trademark:  Kristine asked if we should check into getting a trademark for the Judge’s Corner.  It was felt that there would be too many ways to get around this to make it worth our while and expense.



Written report submitted by Carole Elliott:  Christine Wilkolaski, of Niagara Frontier K&PC, reports they participated in the Reinstein Woods Fall Festival in September.  It was a great time for all.  Adults asked questions about their club and the photo display they had set up.  Children made sand art to take home of fish and other nature images.  The club looks forward to being apart of it next year.  Their October meeting will be at Reinstein Woods with the presentation of “Landscaping with Native Plants.”  They will be having Dr. Helen Roberts talk at their November meeting.  They are planning their Christmas Party to fall on the same night as their regular meeting.   Jim Vaden, of KC of Middle Tennessee, said their membership continues to grow.  They will meet on Oct. 27, and a nominating committee will be announced and charged with the task of suggesting club officers for 2013.  They will also have a discussion on “green water.”  She is awaiting pictures and news regarding their seven koi that are to be harvested later this month from the mud ponds in Japan, and whether they will be going to the All Japan Show in February.  Jan Jordan, of Mid-Columbia K&PC, said they have a fall meeting Oct. 14th when they’ll vote in new officers.  Currently settling dates for Christmas party in December.  October being the busiest month of all for them up north as they put ponds to bed for the winter.  Warren Yeow Chye Ng, of the Central Alabama K&WGS, said they already wrapped up their monthly meeting on August, 2012.  They will not meet during the months of Sept., Oct., and November but will come together again for their annual Christmas Party on Saturday, Dec. 1st at the home of Allan and Dana Staib.  Mel Barutha, of South Carolina K&WGS, said they just finished their 2012 regional Koi & Goldfish Show the weekend of Oct. 5, 6 & 7th in Simpsonville, SC.  They had 87 koi and 27 goldfish entered.  This year they had more koi in the larger sizes than in the past.  They had 18 wet and dry vendors plus the Greenville Humane Society and the Bloodmobile.  The small children had an opportunity to pet some puppies and the bloodmobile folks were pleased with the number of people willing to give blood.  The judges for their show were Joe White, head judge, and Bryan Bateman.  Bay Bateman did the honors for the goldfish.  In addition to the early TV blurb on Channel 7, they had Channel 4 come to the show to do a live interview.  It was on TV twice on the weekend.  Pictures of their 2012 show will be put on their website, www.sckwgs.com.  The Mayor of Simpsonville volunteered to be their Auctioneer at the banquet, and what an auctioneer he was.  He was the life of the banquet.  Their October meeting will be held at the home of members David and Susan Peart.  It will be an optional Halloween dress-up for those that care to, and they do get some great characters portrayed.  Puget Sound will have their Oct. 20th meeting at the home of Monte & Twila; it will be a potluck and Halloween costumes are encouraged.  Stephen Dumas, of North Texas WGS, said their monthly meetings are held on the 2nd Tuesday of each month and held at the Community meeting room inside the Half Price Books in Dallas.  Plant exchange is allowed near the rear loading dock before and after each meeting.  There’s not much happening as the year winds down.  They will be having elections of new board members for next year.  For more info about North Texas WGS, please see their website at http://ntwgs.org/.   Jerry Woodbury, of Miami Valley WGS, reports that they had a very successful plant swap at their September meeting.  Nominations and elections are in store at the upcoming October meeting.  Jackie Allsup, of Eastern Iowa PS, said they are getting ready for Winter’s chill.  Tropical plants are being tucked safely inside their homes and the hardies have already experienced a hard freeze to take them out.  Ponds and gardens are beginning to look very different from their lush Summer season.  The last meeting they held a round robin discussion on what they each do for Winter prep.  A potluck dinner was enjoyed by all.  The Southwest K&PA are celebrating their 17th year as a club.  They had a great meeting at Gaston & Olympia Cyr’s home.  Their K.O.I. Certified Koi Keeper, Ken Austin, presented “Types of Ponds.”  On Oct. 27th they will meet at Dorris Van Doren Library (home of SKAPA’s Aquarium & Koi).  Their Christmas Gala will be held on Dec. 15th.  The following club reps did not respond to my emails:  Amarillo KS; Canada KC of British Columbia; Midwest P&KS; WGC of South Texas; Atlanta KC; East Tennessee KC; Middle Georgia KS; Piedmont K&WGS; and Northern Iowa P&KC.


Written report submitted by Phil Hunter:   Vi Conn, of the Capital Area K&WGC, reports that the September meeting was held at the home of Denny and Beverly Morse.  After dinner Denny and Beverly discussed how they converted their once much wooded back yard into their gorgeous pond and stone patio landscape.  Denny explained that a severe wind storm came through a few years ago and destroyed their back yard.  Following the storm, Denny and Beverly had a pond contractor design and install their 2500 gallon pond with a 10 foot high and 35 foot long waterfall.  In addition to the pond, they also installed a beautiful stone patio with built in grill and gas fire pit.  After the discussion, the clubs guest speaker was Dave Richter, from Hammond Farms.  He gave a presentation on water filtration, garden and pond lighting, and bog water filtration.  The presentation was followed by a Q & A session.  The October meeting will be held at the DeWitt Township Community Center.  The guest speaker will be Mike Harris from Mid Michigan Ponds and he will discuss microbes and aeration as well as pond design and construction.  Linda Kinney, of the Dayton KC, reports that the September meeting was held at Woodruff Koi Farm and on September 30th the club held a private members only pond tour.  Diana Lynn Rehn, of the Inland Empire WG&KS, reports that their pond season is winding down, with new board member being elected in October.  The end of the year banquet will be held in November along with a white elephant exchange with fun to be had by all.  The club had a great extended hiatus until February after the banquet.  Laurie Turner, of the Shasta K&WGC, reports that the September meeting was the annual club BBQ and Pot Luck Dinner which was held at the home of Bob and Penny Hart.  The October meeting will be the Annual Koi Auction.  October is a good time to cut back on the number of fish in the pond, especially if the pond has an over abundance of babies that you don’t want.  December will be the year end party.  Pat Ware, of the Springfield WGS, reports that Farewell Fiesta held to say goodbye to Ina and Phyllis Donnelly was very well attended.  There were members for the club’s sister water garden society at Lake of the Ozarks in attendance coming to say farewell to the Donnelly’s.  With Fall being here, the October meeting will be indoors at the Botanical Center meeting room.  The speaker will be the clubs own Peter Longley.  Peter has been a painter all his life and his presentation will be “Gardening as a Painter.”  His focus will be on the links between garden design and the impressionist painting with emphasis on the importance of light.  There will be examples of some of his works in his presentation.


Written report submitted by Don Chandler:


Written report submitted by Brenda Chandler:


Written report submitted by Joan Finnegan:  Joan reports that the SoCal Koi Club had a joint meeting with the Koi Club of San Diego in October.  It was well attended and had guest speaker, Tom Ross, who gave a great presentation on quarantining your koi.  In November, club members are encouraged to go to the Huntington Library Japanese Garden.  The last time the club went there the Japanese Garden portion was closed due to remodeling.  Larry Christensen, of the Northwest K&GFCZNA Northwest Chapter, has returned as their club rep.  They are looking for a new koi show site as it is too expensive where they have had it the last 30+ years at the Forestry Center.  They may have to change the Koi Show date as well.  At their koi meetings, they are reviewing koi varieties (now on Goromos).  They will have judging activity and then auction off koi.  They had election of officers with Virginia as President and Bob Wilson as VP.  Their Koi Show Chairman is Darren Beck.  Normal Call, of Oregon K&WGS, said that everything is fine.  Their next meeting is the 1st Saturday in November.


Written report submitted by Bob Finnegan:


Written report submitted by Kristine Peterson:


Written report submitted by Louie Hernandez:   Ron Unruh, of Bakersfield K&WGS, said last months regular meeting was held at the home to Tod and Marilyn Weringer’s with a guest speaker on succulents.  They had a great turnout.  Their 13th annual Golden Empire Koi Show is October 19-21 at the Kern County Fairgrounds.  They are expecting a big turnout with 22 tanks confirmed, judges are Grant Fujita and Michael Hernandez.  Their October regular meeting will cover the show and elections of board members.  Larry Gill, of ZNA Norcal, said the club isn’t due to meet until this Sunday at a new members residence.  They will go over preparation, finalized the grow out and end with a judging exercise.  Glen Hubenthal, of Austin PS, said the photo contest was a big hit for their 2013 calendar.  Koi are sometimes hard catch in a photo if they think you are going to feed them.  October 12-14th Koi Show put on by TKFGS of San Antonio at Watergarden Gems in Marion, Texas.  It is a short drive from Austin.  Their board member elections will take place at the November General Meeting.  Jeff Yarbrough, of Emerial Gardens, will be their speaker at the October General Meeting.  Members will hear about getting their ponds ready for winter.  Jerold Kyle, of Camellia KC, said they do a number of things well.  They build nice ponds, raise nice koi, eat nice food and make nice friends along the way.  All this thanks to an energized membership.  This months meeting is at two ponds:  the Kyle’s and the Flockhart’s.  Starting at the Kyle’s with a Spaghetti Sauce Cook Off Feed.  Jerry built his pond himself by taking ideas from a variety of other members’ ponds and his koi have gotten bigger by taking ideas from a variety of other members’ ponds and his koi have gotten bigger since they were there last.  They will receive ballots and dice and all will move to the next block to see the Flockhart Pond to cast their ballots, crown the Cook Off Champion, and toss the dice to win a large bag of Winter Koi food.  They get two pounds for the price of one plus nice koi, nice food, nice prize for throwing the dice, nice time crowning the Champion, and they will nominate a president, secretary and two directions for 2013-2014.  Since they only replace half of their officers each year, the other officers still have a year left on their terms.  This insures them continuity and makes taking on any job easier.  Different but nice ponds with nice koi and another meeting worth attending.  Neal Friedman, of WK&WGS, said they held their annual Koi show in September.  All their tanks were full with high quality fish.  Valentine, their Grand Champion, came from Sakai of Hiroshima Koi Farm in 2008 and has been raised by Chris Charboneau in Eastern Washington.  Only a few weeks before the show, Valentine and all her tank mates had to be rescued from a wildfire approaching Chris’ house.  The house was saved, but the fish did a fair bit of traveling to temporary homes.  Their list of winners also included another Chris Charbonneau medal for a Sanke (Young Grand), Sharon and Dan Olson won the Reserve Grand Champion with their Sanke; Bill Tullis won Junior and Baby (Kohaku); and Nancy Moore and Lucy MachNeil won Mature Grand Champion for their Kohaku.  The show was a great success, earning a net positive cash flow for the club via auction and sales of Koi fish and koi related merchandise.  Don Bayer, of Lone Star KC, said their September meeting was held at the home of Virginia and Grady Joiner.  The meeting was well attended and further discussion was held regarding attendance of the San Antonio Koi Show by their members.  It was decided and has now been confirmed approximately 25 to 30 members will attend the San Antonio Koi Show on Saturday, October 13th; via chartered bus funded by the club.  Their last koi show was held in Houston in 2004, so they see support of the San Antonio show as well as the Dallas show as essential.  They donated money to both koi shows to help fund trophies.


Motion:  To adjourn at 9:05.  Motion by Joan, 2nd by Louie.  Approved.


Respectfully submitted,

Carole Elliott

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