AKCA Minutes
of August 9, 2002
Officers Present: Directors Present: Guests:
Chair:Larry Leverett Burt Ballou (OCZNA+ 6 clubs) Carl Caddies
Vice Chair: Doug Dahl Kelly Houston (Inland) Tom Graham
Secretary: Bob Finnegan 6 clubs) Spike Cover
CFO: Lisa Barnett Judy Caddies (Nishiki+) Joan Finnegan(So Cal+)
Joyce Glenn
(Ikiru Hoseki)
Harlan Glenn (San Diego)
(Please note that clubs that AKCA Board members represent
will NOT be listed individually except in the case of their primary club)
Board Highlights:
v AKCA board will be meeting at a new location next month.
The meeting was called to order at 7:00 p.m. by Larry Leverett. There are 105 member clubs. Because of Carole’s absence, Joan was the acting secretary.
¨ MINUTES:
Motion: To approve the Minutes of July 14,
2002. Motion by Joan, 2nd
by Lisa. Approved
¨ JULY FINANCIAL STATEMENT:
Carl handed out the financial statement. There are 105 clubs but only 61 have paid dues to date. Thus,
our quorum will be based on 61 at this point. The Seminar showed a net of $21,424.28; close to amount
to be divided between two clubs. 295 people registered/room nights; 61 on the wine tour; 18 for the San
Francisco Tour; and 58 on the koi dealer tour. There was a discount to first timers of $5,950 and $5,490
(204 people) for early bird registration. Motion: To approve the financial report. Motion by Burt, 2nd
by Joan. Approved
¨ KOI USA: Joyce reported that Koi USA board met at 529 Blueridge on Tuesday, August 6th. The
Treasurer’s report was given as was a report about accounts receivable. Both show us to be very
healthy. Tom presented the budget for the 2003 Buyer’s Guide. We approved it and are submitting it
for AKCA approval. We discussed the disparity of some clubs with 100% subscription rate and those
with only one subscription. We are working with Barry to help remedy this. Much discussion about
cost of the 7th Edition Buyers Guide and KOI USA followed. $500 increase for Tom Graham on the
Buyer’s Guide. Carl stated that there are $13, 500 standing expenses per issue for KOI USA, i.e.
phones, fax, etc. Carl went over various expenses for KOI USA. Motion: To accept the budget for
Buyers Guide. 1 no, 1 abstain, Carried. Tom brought up quality of photos, especially for last several
editions of cover. Tom will write an article on how to prepare and take photos for the magazine. Joyce
brought up Champion of Champions fish; photo submitted was not as good as another they have. Joyce
will decide on what photo to use.
¨ SCIENTIFIC COMMITTEE: Spike handed out the monthly KHA report. Burt stated that we
still have no insurance as yet on the KHA; some problems that need to be worked out. Spike
stated that they did pretty well last month in meeting their goals. He completed the outline for
Sandy’s contract for next year. She asked for $800 to cover her cost going to next years
Seminar; discussion followed. Motion: To table payment of the $800 until the Field manual is
completed. Motion by Burt, 2nd by Joan. Discussion followed; Spike pointed out that this is
an honorarium. Burt revised his motion: She will be reimbursed for her expenses as long as
she completes everything she has committed to in the contract. Motion by Burt, 2nd by Harlan.
Approved. He stated that Sandy won’t complete the field manual until next year. Received the KHA
pins; own the die to it. The five year people will get a silver plated pin; 10 yr. Will receive gold plated.
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Passed around a revised budget; projected at $8,300.Motion: To accept proposed budged. Motion by
Burt, 2nd by Joan. Approved. Spike stated that Doug suggested that we publish names of the
KHA people; should put it in the minutes. The new KHA areas next year will be Florida, Illinois,
No. Calif., and No. Nevada. Spike stated that the Meck card can be offered through the AKCA Book
Store. The Koi Herpes virus is still alive and well….unfortunately. Larry received a note from New
York; koi dying. Spike will provide list of names & addresses of contact; maybe Sandy first. There
will be a charge if a vet is involved.
¨ MEMBERSHIP: Doug reported that there are no new clubs; 2-3 that are working with several
prospectives. Dealer can be a dealer/member. He is pushing for professional membership
anytime he sees a dealer starting a club. They understand that they don’t have voting rights.
¨
JUDGING: Bob
stated that he is working on next years Seminar to be held in Atlanta.
¨ SPEAKERS GRANT : No report
¨ GUIDES: Burt stated that there are no new guides; everyone has been sent their
guides with the exception of the clubs who have not sent in their roster. Clubs can purchase the
new Health guide for $3.00 ea, Filter at $5 ea, pond construction $3.90 ea for a club ordering; not
for an individual club member. There are no nutrition guides available, except for the KHA
program. One can order on our website.
¨
Finance Committee:
Carl & Lisa met this past week; trying to fine tune the categories. Defining
what each of the accounts are; Lisa working on policies.
¨
Insurance Committee: Burt is still struggling with the KHA
insurance coverage; working with two
agents. This is a unique type of policy to come up with statistics to assist the underwriters to
determine the exposure so they can determine a proper premium. No general
underwriting data anywhere where they can arrive at
a premium. Discussion followed.
¨ Website Committee: Burt stated that he, Carl Fridenstine, and Debby Young have been working on
it. It will be on the AKCA.org website within the next two weeks. There will be a number of
categories, i.e. content. To enter a club’s website, they have to go on website and register their
club. Please don’t e-mail Carl, Debby or Burt. They are asking every club, whether they have a
website or not, to submit a name of a person who will act as a judge for their club. They won’t
have to judge every website or every category. They will be assigned a specific category and a
certain group of websites. Suggested the club webmaster or someone familiar with the internet. They won’t be allowed to judge their own club. There will be specific questions posed to the judges. They would like all the clubs to register within the next 60 days. Go to: akca.org/webcontest/index.htm. This will get you to all the forms for the contest that you need. Categories for judges will not be on the website. This portion of the contest on the AKCA website should be up within 2 weeks.
(The Insurance and Website committees were suggested as part of the monthly AKCA meeting agenda items)
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SEMINAR REPORTS:
¨ 2003 SEMINAR: Burt stated that we have run into a problem with the hotel, the Sheraton. The
convention center across the street from them is being shut down. They made a proposal to
provide buses to shuttle people to the new convention center, 2 miles down the road. However,
this convention center isn’t complete. The other bidder, the Hilton, had some minor problems, i.e.
rate. Burt asked for revisions to contract. Rate will be $89 plus 10%. This is a better rate for
attendees than AKCA. We will have the whole hotel; Frank & Eric went over there; had some
ideas. They will accept our trade items 3 days ahead of time. They are holding 350 rooms each
night. Burt strongly recommends that we go with the Hilton and tell the Sheraton that we’ll
forgive our marketing expense as they have breached their contract. Doug stated that they brought
this up in case there is any liability from the Sheraton. Everyone present strongly agreed to go
with the Hilton. Tom recommended a whole page blow in for KOI USA for the change to the
Hilton Hotel. Doug has been doing much work on a revised Seminar policy & procedures. Burt
stated that to encourage vendors, we need to have club rend U-haul trucks and provide service in
picking up vendors items at the airport and taking back on Sunday. Discussion followed. Carl
suggested to have a form, upon hotel check-out, to fill out in regards to what they liked/disliked
about the Seminar. Tom suggested sliding a postcard under the door of each attendee and have
them put it in a specific place. Doug will take care of this.
¨ 2004 SEMINAR: Burt stated that he had a request from the President of the Spokane, Wash. club.
Burt hasn’t heard back from her.
¨ 2005 SEMINARS: Doug stated that MAKC is serious; have not officially requested permission. It
may be tied to Koi America. It might be a replacement for Koi America.
¨ 2206: Burt stated that Florida is interested; problem is that it is on the East coast.
REPRESENTATIVE CONTACTS:
q Written report submitted by Burt: Henry Culpepper, of Central Florida KC, said that their next
meeting will be at Kenny’s; talking about filter upgrades. Sept. will be at Sandy Yoshidas; will
nominate their KHA’s students next meeting. Johnny Foster, of Nature’s Coast K&WGC, said
that they are preparing for their koi show and annual open show (10/5). Had a good field trip to
Rainbow Nursery. Alban Riggs DVM, from Florida St., will be their August speaker on koi
health. Their club won’t be participating in KHA program. Joe White, of Florida East Coast,
said that they didn’t have a meeting in July. Their next meeting will be at John Canfield’s; topic
will be setting up a quarantine tank. Norbun Watson, of Warner Robins KC, said that they will
be having another social on 8/24. Got some new members (15) since the pond tour. They have a
bus of 50 people going to the Atlanta KC Japanese Fest on 9/21. Fall pond tour will be on Oct.
5th; their pond tour is on their web site(www.creerside-KLI.com). Jackie Welch, of Oklahoma
KC, said that they are working on their koi show (Aug. 31st) have added another filter for the
vendor’s tanks for the show; very
busy preparing for show. Debby Young,
of Southern Arizona
KC, said that Liser Ogren, from Mountain View Koi, was their last speaker; spoke on filtration.
Don Harrawood will be their next speaker; a recent KHA grad from El Paso koi club who will talk
about the KHA program. They are working on their koi show; Debby will put the info for the
AKCA website contest on the AKCA.Org. website to register club’s websites & their judge.
Sheila Jackson, of San Francisco Bay KC, said that they are getting ready for their koi
sale/auction on Sept. 28th at the “Urban Farmer”. They do water features. Their last meeting was
at Harley Coruther’s home; Dr. Robert Rofen, from Kordon, spoke on water & their products; was
very informative. Everybody is winding down from the
Seminar. Carl Fridenstine, of Santa
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Clara Valley Koi, said that their pond tour was less than expected; probably due to the economy.
Election of officers is in Oct.; doing a pond tour for club members & picnic in Santa Cruz area on
Aug. 25th. Bruno Kudrecki, of Koi Kichi & WGC, said that at their last meeting they discussed
the results of their koi auction; have updated their website. Discussed preparations for Xmas party
and koi show. Most of their discussion was about the koi show; will be having separate koi show
meeting. Linda Montgomery, of Cascade K&GFS, said that they will have a picnic at Morning
Light koi farm for their next meeting. Peter Enfield, of Pacific Wonderland, said that their last
meeting was at a members pond that is an atrium; speaker was Brett Rowley who brought some
koi with him; showed slides of his farm; parasites. This was their annual bar-b-que.
q Written report submitted by Doug: Art Lembke, of Mid Atlantic KC, reports that their club is
active this month. Their upcoming show is August 23-25 at Quality Koi in Penns Grove, NJ with
Don Kobashigawa as Head Judge from ZNA-So Calif. Chapter. MAKC also has signed the
contract to put on Koi America in 2003 in Chantilly, VA on August 2-10, 2003. They already
have several vendors and display ponds signed up. MAKC is discussing the possibility of hosting
the AKCA Seminar in 2005. David Smothers, of North Carolina K&WGS, reports their club
took a break in July but expect 30 guests at their August meeting to decide on the club logo and
mission statement. Dot Wilbanks, of Moto Kara Koi Kai, reports their club visited a new 4,000
gallon koi pond owned by Shawn Sparrow of Port Neches, TX for their July meeting. Brett
Rowley and Ron Goforth gave a presentation on all of the diseases prevalent to koi and the
importance of water quality and environment to koi health. On the way home, visiting club
members stopped at the Warren Loose Conservatory & Botanical Gardens for a tour given by Mac
McGreevy. The garden includes a 5,000 gallon koi pond, a 3,000 gallon lily pond including a
Victoria Lily from the Amazon and a large lake with some huge butterfly koi. The lake also
includes turtles, alligators, ducks and snakes. Virginia Joiner, of Lone Star ZNA KC, reports
they had a wondersul Seminar at the Wyndham-Greenpoint Hotel for 52 attendees with Burt
Ballou presenting a very informative program. They are looking forward to the program Kathryn
Barton and Kenneth Wong, of the Dallas club, later this month. They have been very successful in
advertising their club and attracting new members. The Tulsa Koi Society newsletter reports that
their August meeting will be a picnic again this year. Their last meeting discussed potential
speakers for the future and included a lively discussion on gravel bottomed ponds, filter systems,
oxygenation, water circulation and natural predators. The new club President is Debbie Goddard.
They have asked Doug Dahl to e-mail them his Koi Tutorial for Beginners text, Koi Classification
& Judging Criteria lecture and Doug’s 236 koi term Japanese to English and English to Japanese
Dictionary to better inform the clubs members about koi. (Note—these documents are available to
any club who requests them via e-mail to judgedahl@hotmail.com). Ray Jordan, of Texas
K&GFS, reports their club is busy planning for their koi show on October 12/13 in San Antonio.
Ginger Duncan, of Las Pampas K&WGS, reports they had a very successful pond tour with 300
people during the day and 150 people in the evening. Nick Leschuck, of Northern Midwest
ZNA, reports their club is preparing for their first koi show in September. It will be English style
in a teaching format with Chuck Poppe and Jim Reilly as judges at the Rizzi Garden Center. Doug
tried to contact the following
clubs but received no reply this month:
Camellia KC; Kansas
Pond Society; Olympic KC; Austin KC; Austin Pond Society; Blue Water Pond Club; and
Koi & WGC of North Texas. Doug did not contact the following clubs this month: Mendocino
Coast KC & Ventura Koi Club.
q Written report for Larry: Bob Dice is the new contact person for the Ohio Koi Club. Judy Endsley
was their past AKCA representative;
did an outstanding job. Ladean Paden, of
Prairieland Pond
Society, said that she is going to do a huge push for subscriptions to KOI USA in their newsletter.
Their September meeting will be at the home of their member of the year, Jim Hooker. Their
meetings have averaged 150 to 200
people. Shelly Klinger, of Central Illinois Water
Gardeners, was able to help a gentleman in her area referred to her by AKCA. Thanks to Shelly.
At their August meeting Mike Cook will demonstrate how to build a homemade de-icer with a
Page 5
regular light bulb and a Styrofoam ice chest, which is cost-efficient and safe. Alice Kitselman, of
the former Santa Fe Pond Society, is sad to see her club fold; has hopes that it can restart
someday but says she can’t do it by herself. She will always love koi and her ponds. Frits Jetten,
of Gulf Coast Koi Society, said their August 7th meeting was a picnic at the home of Glenn and
Mina Davidson. The club provided hamburgers and hotdogs with members bringing their favorite
dishes. They also had 26 new members sign up after their pond tour in July. It’s a great way to
build membership.
q Written report submitted by Carole: The Olympic KC will have a potluck on August 10th at Walt &
Shirley Kropps’. They will have their 11th Annual Washington Koi & Water Garden Society Koi
Show on Sept. 7-8th. On Sept. 28-29 will be Koistock 2002/Koi & Goldfish Show at the Moring
Light Koi Farm. The Southwest Koi & Pond Association held their July meeting at the home of
John & Linda Doughtie Lane. Their next meeting on August 10tyh, will be iat the Blacks, their
Fourth Annual Cowboy Breakfast meeting. They will have their 1st Annual Pond Tour on Oct. 6th.
q Written report submitted by Joyce: Grant Patton, of Showa KC, said that they had an exciting meeting
in July with an in depth discussion and demonstration of diagnostic techniques in disease
diagnosis by Jenny & Beo Hollington. They used a microscope with attached camera and monitor
for all to see exactly what individual parasites looked like. It was an eye opener for
many members. The August meeting will involve a game of koi classification
q Written report submitted by Bob: So Cal Koi Club had their Annual Auction; was a big success.
Everyone had a great time; they had about 80 koi to auction. Charles Phelps, of Louisville KC,
said that everything was OK.
PROXY CALLS FOR SEPTEMBER
v
What
club wants to host the 2004, 2005, or 2006 Seminar?
v
Is
your club a koi club, a watergarden club, or a mixture of both??
OLD BUSINESS: None
NEW BUSINESS:
Ø Digital Projector: Doug stated that Spike & Norm said that we should purchase a digital projector; were very impressed with the camera in Concord. However, they felt that we should wait about a year when prices should drop and purchase a good high end projector. We would save money in the long run; wouldn’t have to rent ($250 per day) and could rent it out to clubs.
Ø 21 Page Tutorial: Doug encourage clubs to give this to their clubs; can e-mail Doug for a copy.
Will send to Larry and Lisa.
Ø Posters: Judy stated that we have our last two packages of posters. Need to be redone.
Ø AKCA Bookstore/Meeting location: Part of the building on Blueridge will be used as a bookstore; have a room for the permanent meeting place. Need to consolidate all inventory as being moved. Burt has gotten insurance coverage for $60,000 contents. Burt needs an up to date inventory. Our storage rental was $600 a month. We will now have a meeting place with a microwave/refrigerator. Motion: To make the Blueridge address as a storage facility and meeting location. Motion by Burt, 2nd by Lisa. Approved.
Motion to adjourn at 9:45 p.m.. Motion by Burt, 2nd by Lisa. Approved
Respectfully submitted,
Carole Elliott
Secretary