THE NEXT MEETING OF

ASSOCIATED KOI CLUBS OF AMERICA

Will be held Friday, FEBRUARY 8, 2002

AT 7 P.M.

At the

QUAKER CITY FEDERAL SAVINGS LOAN

1701 N. Euclid Street

Fullerton, CA

AGENDA

January AKCA Meeting Minutes

January Financial Statements

Committee Reports

AKCA Contact Reports

Proxy Call Questions

Old Business

New Business

March, 2002 Meeting Date (8th)

Refreshments for March 2002

OFFICERS

Chairperson Larry Leverett (909) 781‑3887

Vice Chairperson Doug Dahl (714) 731‑5610 e‑mail: judgedahl@hotmail.com

2002 Seminar Chairperson Mark Whalen (714) 775

2002 Host Club Chairperson Sheila Jackson (510) 724‑4428

Secretary Carole Elliott (714) 968‑5624 e‑mail koicarole@earthlink.net

Chief Financial Officer Carl Caddies (562) 943‑8197e‑mail caddies@K0IUSA.com

AKCA Minutes of January 11, 2002

Officers Present: Directors Present: Guests:

Chair: Larry Leverett Burt Ballou (OCZNA+ 6 clubs) Spike Cover (OCZNA)

Vice Chair: Doug Dahl Joyce Glenn (Ikiru Hoseki, etc) Tom Gates (SoCal)

Secretary: Carole Elliott Kelly Houston (Inland) Bill Ward

CFO: Carl Caddies Harlen Glenn (San Diego) Nancy Morales

Judy Caddies (Nishiki+ 3) Frank Morales

Joan Finnegan (Greater Louisville)

Bob Finnegan (SoCal)

(Please note that clubs that AKCA Board members represent will NOT be listed individually except in the case of their primary club)

CLUBS THAT NEED TO PAY THEIR DUES!

Cherokee Strip Water Garden Society Idaho Water Garden Society,Missouri Water Gardening & Koi Assoc., Niagara Frontier Koi & Pond Club, St Johns Koi & Water Garden Club

LAST CHANCE BEFORE BEING DROPPED!!

Clubs that need to send in their Rosters

Chesapeake & Potomac K& WGS, Greater Boston Koi Keeper Society,

Klahanie Koi Club, North Texas WGS, Showa Koi Club,

Sierra Koi Club, ZNA Potomac, & ZNA So Cal

Please send in your rosters ASAP!

Welcome to AKCA

St. Louie Water Gardening Society

Rep: Joe Summers 781 0 Weil Ave., Shrewsbury, MO 63119 (314) 961‑1971

Alt. Rep.: Lynne Jones 7227 Esplanade, St. Louis, MO 63143 .... (314) 646‑7301

Board Highlights:

The meeting was called to order at 7:00 p.m. by Larry Leverett. There was not a quorum present, thus, no voting could take place. There are 104 member clubs.

MINUTES: Motion: To approve the Minutes of November 9, 2001. (Please note that Judy Caddies has proxies for 3 clubs, other than Nishiki). Motion by Joyce, 2nd by Carl. Approved

NOVEMBER/DECEMBER FINANCIAL STATEMENT: Carl handed out the financial statements for the months of November and December. He added $30,000 to our investment account in November; it is now up to $259,000. The net income for KOI USA, for November, was $4,579.51. For December, its net income was a minus $13,394.17. The net income, year to date, for the Seminars, is a minus $14,713.72. He stated that we need to reprint the PPK3 guide; need to have it reviewed first. Bob & Doug volunteered to review. The Health guides also need to be reprinted. We originally printed 8,000; 70 are left; probably need to reprint 3,000 more.

If your club hasn't received their health guides, they will need to wait for the reprint. Motion: To approve the Financial reports for November & December. Motion by Joyce, 2nd by Doug. Approved.

COMMITTEE REPORTS

KOI USA: Joyce reported that Tom Graham and Cindy were rebuilding their computer; had a major crash. The magazine is looking great. Joyce has had many wonderful comments on the last issue

SCIENTIFIC COMMITTEE: Spike and Burt discussed the KRA program and insurance. Spike stated that there was no contingency plan for all scenarios, i.e. koi professionals. This could be a problem with getting insurance. Burt had a conversation with Wes Bannister who said that our policy excludes koi professionals. Much discussion followed. We need a complete curriculum before we have a meeting with Wes to get insurance coverage for the KHA program. A number of goals still haven't been met i.e.: posting another section on the web site, getting labs set for all three regions, dates and cities, and getting the anatomy, physiology and biology section written in draft. The filter section has been posted on the web site and we now have bound manuscripts sent to KHAs, prep group and the CRC. Spike stated that he has gotten a great deal on microscopes ($180); a monocular scope. If interested, go through Wendy at unicol.com. Burt is working on tests for the first section. Some goals for next month are: post another section on the web site (nutrition); have WQ testing underway and the filter section test ready to go; have all lab dates and locations set; and, and anatomy and physiology section ready for review.

MEMBERSHIP: Doug reported that St. Louis Water Gardening Club sent in their check, roster, etc. They have 300 family members. Concern was expressed about sending so many guides to one club. Discussion followed. Doug did tell Joe Summers that the club would probably not be getting all the guides. Motion: To accept St. Louis Water Gardening Club as an AKCA member club. Motion by Doug, 2nd by Carl. Approved Motion: Due to the extreme expense of supplying clubs with the AKCA guides (all 4: pond, filter, nutrition, health) motion to be effective immediately as follows: When a new club meets all the AKCA requirements for membership and is accepted into AKCA. AKCA will send the new club 1 copy of each guide as a sample and then that club has 60 days to identify all its members that are KOI USA subscribers and then we will send the remaining balance of 24 each of all 4 AKCA guides or if that club identifies more than 25 club members that are KOI USA subscribers we will send that number of each guide plus an additional 25%. As to existing clubs, in the future we will only send 25 guides of any new or revised guides unless a club sends a list identifying KOI USA subscribers in excess of 25; then we will send that club 1 copy for each subscriber plus an additional 25% of that number. Motion by Burt, 2nd by Carole. Approved. Two more clubs are talking about joining AKCA, one in Alberta, Canada. Nancy & Frank Morales stated that they are in the process of forming a new club; they have 24 family members. Wanted to start a club for the Long Beach/Lakewood area; more local for them.

JUDGING: Bob stated that he will be having a meeting with Gene Ewy and Galen Hansen on the 16th He is helping Ken Gray for the speakers on the upcoming Seminars. Everything is OK. Doug designed a new form for judges, informing us of what they've done for the year.

SPEAKERS GRANT: No report.

GUIDES: No report.

SEMINAR REPORTS:

2002 SEMINAR: Burt reported that Sheila Jackson is very enthusiastic; everything is squared away; they sent out a great pamphlet.

2003 SEMINAR: Doug stated that the club is having trouble getting hotels that will accommodate both vendor areas; banquet, and Seminar rooms that are reasonable. Frank Comatois has gotten a great deal on binders. Burt suggested going to their Convention & Visitors Bureau to get information on the hotels.

2004/2005 SEMINARS: Open. Is your club interested????

REPRESENTATIVE CONTACTS:

Written report submitted by Burt: Henry Culpepper is the new AKCA rep for Central Florida. Recently had a board meeting in which they went over their budget & treasury. They are using the AKCA grant money to bring in Brett Rowley at the AFKAPS show so that all Florida clubs can benefit. They held their November meeting at Terry & Vida Ann Schultz' "Flowing Gardens" (a 48,000 gallon system consisting of a main pond, several waterfalls and streams that flow throughout their backyard covering a total of about 1/2 acre a must see for anyone visiting the Orlando area). Arthur Manaker, of Nature's Coast K&WGC, has resigned. Johnny Foster is their new AKCA rep. They had their Christmas party at a Bed & Breakfast in Old Town; Chinese gift exchange. 1st meeting coming up Jan. 20th Planning on AFKAPS; membership up to 67 members. They created a club calendar using photos of member's ponds with all the dates for club meetings, AFKAPS and other koi functions Martha Foster did them on her computer; the members really liked it. Norbun Watson, of Warner Robins KC, said that everything is quiet; got new officers; meetings are changing to the 3rd Thursday night. Debby Young, of Southern Arizona KC, said that they had their Christmas party; Chinese gift exchange; getting ready for Phoenix show in February. They are having their January meeting at Rancho Del Koi; everybody enjoyed their koi show & judges. Joe White, of Florida East Coast, is their new AKCA rep. Officers were all reelected. They are creating an info packet for new members. In February, they will have Paula Biles as a speaker on water gardening; will alternate koi or water gardening. Their Christmas party had a white elephant exchange; great party; have a web site; has member's ponds on it. Daryl Welch, of Oklahoma KC said that he is using his heater in their pond. They had their Christmas party at the Downs'; good turnout; some new members from the koi show. They may have to change their koi show date and spring koi fish sale with Ray Abel. Carl Fridentstine, of Santa Clara Val said that they are working on their koi show at the Cow Palace as well as on their 5 year plan. Their koi show will be March 22‑240. Considering doing some work at Hakone Gardens for their koi pond; have to find new location for monthly koi club meeting. Linda Montgomery, of Cascade K&GFS ' said that their Christmas banquet will be next Saturday with a Chinese gift exchange. Sheila Jackson, of San Francisco Bay KC said that they had a Christmas party; had a gift exchange (white elephant gifts); had a good time. Seminar is going smoothly; moving club contents to new storage facility; have a new program director for events for their club. Peter Enfield, of Pacific Wonderland, said that they had their Christmas party; Chinese gift exchange. Went to Japan; they are going to elect new officers this month.

Written report submitted by Bob: Cheryl Climenhaga, of Forest City, said that their first meeting of the new year will be on Feb. 15th Charles Phelps, of Greater Louisville, said that everything is OK. Ken Lau, of Indiana KC said that everything is OK. Tom Tower, of Niagara K&PS, said that everything is OK. Charles Gardner, of No. Florida KC, said that their new President is Tim Gaffon; VP is Jan Brown. Mona Coleman, of Northern Nevada said that their Seminar is April 20‑21 featuring Dr. Johnson; also, other speakers. Pat Christensen, of Northwest K&GF said that everything is OK; lots of members going to the 2002 AKCA Seminar in Concord. Jill Taylor, of Rocky Mountain KC, said that their new President is Bob Hoffman; VP is Bob Watenpough and the new AKCA rep is a new couple to the club. Frank LaPone, of Sierra KC said that everything is good in Reno, Nevada; some member's went koi fishing in Japan last Oct‑Nov. So Cal Koi Club recently had a meeting where Lloyd Collison talked about how built his Japanese Bamboo Fountain (or Deer chaser). Lester Berkow, of Tropical KC, said that they will be having an AKCA approved koi show this year.

Written report submitted by Dou : Gary Chin, of Camellia KC reports new club officers include returning President‑Gary Chin, Secretary‑Nancy Manceau, returning Treasurer‑Mary Beth Avila and Directors‑Dan Alarid, Rodger Greer, Jerry Kyle and Georgia Vonk. And $500 was collected at their annual Holiday dinner towards an equipment trailer in honor of their late Vice President Mike Serota. Their club continues to work hard with the San Francisco Club on the 2002 AKCA Seminar packets that have been mailed to past participants. Art Lembke reports Mid Atlantic KC Chapter holiday parties and annual gift exchange were great successes and winter has finally settled into the east and the koi have settled into their winter nap. Planning is ongoing for next years events. MAKC requested AKCA Board clarification on the dealer definition prohibited from the KHA program requesting only koi and koi product dealers be prohibited from this program allowing, for example, koi art and water plant dealers to continue to participate. The Olympic KC held their Holiday potluck and gift exchange at the Roadhouse Nursery. They also report Dan Snitchler and Ed Fujimoto are starting a study group for koi in January. December newsletter articles included Wintering Your Tropical Canna, Winter for Pond & KOI and Winterizing your Pond Plants. Their website is h!W://communiiy.silverlink.net/OKC. Virginia Joiner, of Lone Star KC, announced their new club officers are: President‑Beth Grunden, VP ‑ Thien Tran, Treasurer‑Diane Caulk, Secretary and Newsletter Editor‑Dan Robinson, AKCA Director ‑ Virginia Joiner. At the December meeting held at the home of Ralph & Barbara Hilton, they auctioned a long list of items including 2 beautiful Kohakus (one donated by Andy Pharn and one purchased from Out of the Woods Koi Farm). Biding was vigorous. The holiday meal consisted of Beef Tenderloin Roast prepared by Grady & Virginia Joiner complimented by side dishes and desserts brought by members. Rain and loss of electricity for 5 hours during the meeting did not dampen the spirits of the 40‑45 present. Claudia Herdeman, of Austin Pond Society, is going to have a hard copy of their roster mailed to us since we do not have compatible computer software to open their file. Tulsa Koi Society reports their November meeting included a video presentation of the symbolic ritual of the Japanese Tea Ceremony with narration from a lady who performs this ritual. The club selected their Koi of the Year by photo contest and selected their new club Officers at this meeting. Installation of the new Officers was during the December meeting. Recent newsletters included articles on Koi showing, Winter Salt, the Mystic of Koi Keeping and a request urging members subscribe to KOI USA. During the winter there is not as much going on with koi so Doug will contact the following clubs within the next 2 months: Ventura KC Texas K&GFS. Moto Kars Koi Kai, North Carolina K&WGS 9 Las Pampas K&WG, Kansas Pond Society, ‑Northern Midwest ZNA, Austin KC, Blue Water Pond Club, Mendocino Coast, Klahanie KC.

Written report for Larry : Shelly Klinger, of the Central Illinois Water Gardeners have elected Brian Jones President of the club. He will take over Jan. 12th at their upcoming meeting. At this meeting they will discuss the projects, speakers, and fieldtrips for the upcoming year. Alice Kitselman Ames, of the Santa Fe Pond Society & Koi Appreciation Club, says at their first meeting of the year they will discuss all the job requirements for hosting our first koi show. Darlene Jennings, of Mid‑Michigan P&WGC, said they wouldn't meet until Feb. Judy Endsley, of the Ohio Koi Club, said it is snowy, but that so far they haven't had a bad winter. They have a new web site at ohiokoiclub.com. Judy also picked up some sankes when she went to Japan and is really excited about their future prospects. Ledean Paden, of Gulf Coast Koi Society, said they are still on break. She wants some suggestions for guest speakers; ready to go to the next level. They have no experts in their area even veterinarians lack knowledge on koi. Alexandria Houckwack, of Missouri Water G&KA, had good news and bad. She and her husband have worked to keep the club alive, but haven't have a meeting since August. The good news is she is expecting twins and they are excited; she won't be able to do club work, thus, the club might dissolve.

Written report submitted by Joyce: Carol Jones, of Florida West Coast reports that all is quiet. They love having the Guide to Koi Health booklets. Penny Patton, of the Showa KC said that they are looking forward to coming to California in March for the ZNA show. The newly reorganized Koi Club of Kansas is having their first meeting this coming Sunday. A roster will be completed at that time. Dave Peebler is still the contact person. The Canadian club: Prince George Koi & GC is no longer affiliated with AKCA. Len Brown is the new representative (2701 Spring Meadow Drive, Plant City, FL 33567) for Tampa Bay KC. The club has a new website: www.tampabaykoi.or . The Hawaii club's email address is not valid. Will anyone having a current address please share with Joyce Glenn? The ZNA, Southern California chapter is working towards their annual show in Gardena in March.

Written report submitted by Kelly: Inland Koi Society will have their general meeting on Jan. 20th Will have a potluck. Shasta K&WGC had their biggest pond tour yet, well over 400 visitors. All were delighted by the beauty of all 17 magnificent ponds; raised over $2,000 this year. Their club plans a trip to San Francisco Garden Show; 2nd Annual auction.

Written report submitted by Carole: Florida K&WGS held their annual election of Officers and Directors in November. Their Christmas party was held at Elmore Evan's home. Southwest Koi & Pond Association recently held their elections; President is Ralph Smith. They had a nice time in Tucson at the 22 annual SAKA Koi Show. They held their annual holiday social gathering at the State Line Restaurant; had a raffle & door prizes. They do not have meetings in January & February

PROXY CALLS FOR FEBRUARY

What club wants to host the 2004 & 2005 Seminar?

If your club has a new rep, please get name, address, and phone number of new rep!!

OLD BUSINESS: None

NEW BUSINESS:

Award: Burt presented Tom Gates with a Peter Enfield Slate as the retiring AKCA Chair; a beautiful showa.

Storage: Carl stated that since he will be retiring, we need t o find a person to handle the microphones and banners. We also need to store (about 12 boxes) of archives; doesn't have to be in Southern California.

Motion to adjourn. Motion by Carole, 2nd by Carl. Approved Meeting was adjourned at 9:22 p.m.

Respectfully submitted

Carole Elliott

Secretary