AKCA Minutes
of June 14, 2002
Officers Present: Directors Present: Guests:
Chair:Larry Leverett Burt Ballou (OCZNA+ 6 clubs) Spike Cover
Vice Chair: Doug Dahl Kelly Houston (Inland) Tom Graham
Secretary: Carole Elliott Bob Finnegan 6 clubs) Mark Whalen (OCZNA)
CFO: Carl Caddies Judy Caddies (Nishiki+) Lisa Barnett (Nishiki) Joan Finnegan(So Cal+)
Joyce Glenn
(Ikiru Hoseki)
Harlan Glenn (San Diego)
(Please note that clubs that AKCA Board members represent
will NOT be listed individually except in the case of their primary club)
New Club to AKCA –
WELCOME!
Rep: Michael Jackson 900 N. Howell Ave., West Plains, MO 65775….(417) 257-1254
e-mail: wfj@townsqr.com
Alt. Rep: Kaye Huff 8255 Co. Rd. 8040, West Plains, MO 65775….(417)256-4860
e-mail: digger@wpcs.net
Board Highlights:
v Speaker Grant (Lottery Drawing) for 4 clubs to get a $400 Grant
The meeting was called to order at 7:00 p.m. by Larry Leverett. There are 103 member clubs.
¨ MINUTES:
Motion: To approve the Minutes of May 10, 2002 with the following corrections: page 2 should read
$2,500 instead of $25,000; page 3, under 2003 Seminar should read registration at the Atlanta Seminar,
and clarification of AKCA Friendship award as follows:
AKCA Friendship Award: AKCA will create a new recognition award to be given to an individual or entity (typically not AKCA Affiliated events) that benefit the koi keeping community, such as non-club sponsored koi shows, seminars, etc. AKCA Board will select through nomination, individuals or events for consideration and approval; the award not to exceed $50.
Motion by Joyce, 2nd by
Lisa. Approved
¨ MAY FINANCIAL STATEMENT:
Carl stated that our total assets are close to one half million dollars. Our investment account has gone down. The Finance committee (Joan, Lisa, Larry, & Carl) met and has changed the strategy in which we invest our money; should take effect in a couple of months. As of June 2nd, the 2002 Seminar net income is $47,638.04. we lost only $371 this month. The net income for the Seminar is $38,588.81. There are 103 first timers registered. Our investment account is down $4,200; thought this was good in a Bear market. Lisa stated that we need to get in all expenses to Carl so that we can do our end of the year report. Lisa made up a sample for a possible new reporting format. It would be a monthly summary report; still looking at it. Please note that all billing and financial questions now are to be directed to Lisa Barnett, our new CFO.
¨ KOI USA: Joyce reported that the contract with Barry Pavelec has been signed. He will be submitting
reports for our KOI USA meetings. His role as Circulation Management includes tuning and
maintaining our circulation, sales and fulfillment activities. He will work directly with our services to
improve them so we can learn how and where we are spending our money. He will review the reports
we get and make recommendations as to how we can put this information to work for our advantage.
Page 2
There was a discussion of surplus issues of KOI USA and the storage thereof. Following this was a
discussion of where to place the AKCA Bookstore (see old business). Barry has identified tools built
into Quick fill- the software PCS (our mail house) uses. This makes it possible for them to track more
club information and set up club subscription programs.
¨ SCIENTIFIC COMMITTEE: Spike passed out the monthly KHA Program report. He stated that
they completed their incomplete goals from April, i.e. to finish and post the Lab Section. The Portland
and Austin Labs were very successful. Insurance was investigated; Burt reported that Wes Bannister
was very impressed with our program. He stated that AKCA has two separate policies of which the
E & O policy will cover the KHA program. This expires on July 5th; we may go with another carrier
and try to get broader coverage which could also mean paying a little more. Spike stated that the
program was $15,000 under budged. He also wanted to alert all that the koi
herpes virus is very much
alive and still causing havoc.
¨ MEMBERSHIP: Doug reported that a new club, with 12 family members, has applied to become
an AKCA member club. They are from West Plains, Missouri and made up of members of the
Gardeners Association. Motion: To accept West Plains Watergarden Society as an AKCA
member club. Motion by Doug, 2nd by Burt. Approved Doug also stated that Debby Young has
sent the club kit for modifications/review by Burt, Mark, Judy, and Joyce. Carl stated that Forest
City Pond Club is dropping out of AKCA.
¨
JUDGING: Bob
stated that their program keeps getting bigger. They have a great banquet planned
for Thursday night and a full day planned for Thursday at the Seminar. He thanked numerous
people who have made significant contributions to
the Judging committee, including KOI USA for
their support, Burt, Doug, Galen Hansen, Gary Chin (who is a hero this
year), Larry Gill (who is furnishing
the sandwiches), Dave Hester, Art Lembke (who have put together a great
program), Carl Caddies for his
support, Norm Meck (for making the certificates, and Joan for putting
up with Bob and the program. Mr.
Kodama is the speaker this year (he has just come out with a wonderful
book that includes a CD on judging).
¨ SPEAKERS GRANT : Burt divided the clubs from 1999 into four regions and did the annual
lottery drawing with the following winners:
Region A – ZNA Southern California
Region B – Desert Koi of Southern Nevada
Region C – Koi Club of Kansas
Region D – Capitol Area Koi & Watergarden Club
Larry will send out a letter to each of the four clubs congratulating them. Reminder: the $400
grant must be used by the following June. If the club is unable to use the grant, they will need to
notify AKCA so that we may pick another club to replace them
¨ GUIDES: No report.
¨
Finance Committee: Carl stated that KOI USA has over $100,000
in our checking account; we
need to put some of this into an investment account.