AKCA Minutes
of May 10, 2002
Officers Present: Directors Present: Guests:
Chair:Larry Leverett Burt Ballou (OCZNA+ 6 clubs) Spike Cover
Vice Chair: Doug Dahl Kelly Houston (Inland) Tom Graham
Secretary: Carole Elliott Bob Finnegan (SoCal + 6 clubs) Mark Whalen (OCZNA)
CFO: Carl Caddies Judy Caddies (Nishiki+) Lisa Barnett (Nishiki) Bruno Kudrecki (KoiKichi)
Nancy Morales (KoiKichi)
Ernie Ramirez (Koi Kichi)
(Please note that clubs that AKCA Board members represent
will NOT be listed individually except in the case of their primary club)
WEB-SITE CONTEST
All Clubs who have a web-site and would like to be considered can
submit their web-site address to either:
Burt Ballou @ burtb@flash.net or to Carl Fridenstine @ himelkoi@aol.com
New Clubs to AKCA –
WELCOME!
Rep: Bruno Kudrecki..11733 Idalene St., Santa Fe Springs, CA 90670 .. (562) 651-9123
e-mail: bkspastries@extreme.com
Alt. Rep: Ernie Ramirez…2600 N. Salem Place, Fullerton, CA 92835…(714) 528-9801…
e-mail: eramirez55555@hotmail.com
Rep: Gary Thorburn…5460 Godfrey Rd., Nanaimo, British Columbia, Canada V9T-2J2
e-mail: gthorburn@shaw.com
Alt. Rep.: Ernie Berrows….750 Churchill Ave., Nanaimo, British Columbia, Canada V95-5E1
Board Highlights:
v Welcome to Koi Kichi & WGC & Nanaimo Fish Pond & WGA as new AKCA Clubs
v Election of Slate of Officers Approved
The meeting was called to order at 7:05 p.m. by Larry Leverett. There are 100 member clubs.
¨ MINUTES:
Motion: To approve the Minutes of April 12, 2002 with the following corrections: Mark Whalen was
not present. Motion by Doug, 2nd by Mark Whalen. Approved
¨ APRIL FINANCIAL STATEMENT:
Carl stated that we lost only $371 this month. The net income for the Seminar is $38,588.81. There are 103 first timers registered. Our investment account is down $4,200; thought this was good in a Bear market. Lisa stated that we need to get in all expenses to Carl so that we can do our end of the year report. Lisa made up a sample for a possible new reporting format. It would be a monthly summary report; still looking at it.
¨ KOI USA: Joel Burkard has agreed to let us use the Tategoi articles and photos for the next AKCA book.
Kim Crofoot is a new person added to the proofing team and we really welcome her criticisms. She has
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been most helpful with the July/August issue. One who knows her well, her father, Larry Leverett,
suggested Kim’s name. KOI USA staff has been working with our marketing consultant, Barry
Pavelec, to complete and implement our marketing and circulation plan. Barry will increase his
involvement with KOI USA to accomplish the following: Take over compilation of
subscription/fulfillment report and provide analysis, recommendations. Complete our circulation, sales
and marketing plan. This plan includes all methods of generating subscription sales-individual, through
–the-mail subscriptions, online to web-based subscription sales and club-based group sales and continue
implementation. Serve as the circulation marketing manager and bring the entire circulation
sales/fulfillment process to something more profitable and more efficient. Act as the liaison with
fulfillment service organizations in order to improve the utilization of same as well as to do it more
economically. The cost is $900 per month plus expenses, which will be partially offset by his taking
over the compilation of the circulation reports, which currently cost us $300/mo. This agreement will
run until the December 2002 issue with a 30-day cancellation clause. Design and production artwork
will be billed separately as usual. They also discussed their current billing procedures relative to
industry standard procedures, and have decided to send out invoices with tear sheets of the ad in the
future. (A tear sheet is the page with their ad, torn out of the applicable issue) Signed insertion orders
must be on file for ads to run in the magazine. Clients with poor payment history will still be billed on a
pre-paid basis.
Carl needs approval for a data base project, up to $25,000 that will be billed to KOI USA
(from KOI USA info). Motion: To approve up to $25,000 for a data base project billed to KOI
USA. Motion by Carl, 2nd by Burt. Approved Motion: To have a consultant with a month to month
contract that will be decided by KOI USA staff. Motion by Burt, 2nd by Lisa. Approved
¨ SCIENTIFIC COMMITTEE: Spike passed out the monthly KHA Program report. They held a very
successful lab in Allentown found that they spent too much time on some things and too little on others.
Will correct for the next labs to be held in Portland and Austin. Spike stated that Linda Montgomery
got PNKC to give them a grant of $350 to buy food. They need to select the next three regions for next
year and then mail invitations to those clubs. They are way under budget; will revise their budget for
next near downward. They also need to make up a diploma. Spike passed out a basic pond calculation
formula with approximate conversion factors that Norm Meck made up.
¨ MEMBERSHIP: Doug reported that two clubs have applied to be member AKCA clubs; checks,
membership roster, etc. sent in. First club is Koi Kichi & Water Garden Club, located in the Long
Beach, CA area; they have 28 family members; should all be KOI USA subscribers soon.
Motion: To accept Koi Kichi & Water Garden Club as an AKCA member club. Motion by Burt,
2nd by Carole. Approved. Second club, Nanaimo Fish Pond & Water Garden Association,
from British Columbia, Canada, has 22 family members. Motion: To accept Nanaimo Fish Pond
& Water Garden Association an an AKCA member club. Motion by Doug, 2nd by Bob.
Approved
¨
JUDGING: No
report.
¨ SPEAKERS GRANT : Larry stated that 2 clubs have used their “lottery” grant and have contacted
him; sent expense receipts: Central Florida and Daichi Koi. Oklahoma has also used its grant and
sent expense receipts to Burt. San Diego KC will be using its speaker grant this June 9th to bring
in Joe Zuritsky to speak on selecting and purchasing koi. It will be held at the Japanese Friendship
Garden in Balboa Park and include free admission to the garden to see the 7,0000 gallon koi pond
that the club manages for the garden. The event starts at Noon. There is a nice small Japanese
eatery at the entrance of the garden to pick up lunch before the meeting if you would like. All
clubs are invited to attend. We will have the annual “lottery” drawing for 2002-2003 (Lottery)
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Speakers Grant next month.
¨ GUIDES: