AKCA Minutes of November 12, 2004

 

Officers Present:                                Directors Present:                                             Guests:

Chair: Joan Finnegan                               Harlan Glenn (San Diego)                                    Kelly Houston

Vice Chair:  Ed Salinas                   Larry Leverett (Inland)                                 

Secretary:  Carole Elliott                      Bob Finnegan (Louisville)                                           

CFO:  Doug Dahl                                  Joyce Glenn (Hawaii+)                                   

                                                                Lisa Barnett (Nishiki)                  

                                                               

                                                                               

Board Highlights:

Ø        New Club:  Welcome to Enchanted Koi & Watergarden Club of Ohio & Indiana

Ø       New feature will be AKCA Annual Calendar of events on a monthly basis @ end of report

 

The meeting was called to order by Chairperson Joan Finnegan @ 7:00 pm.   We have 104 clubs.     

v      MINUTES:

Motion:  To approve the minutes of October 8th with the following correction:  Date of meeting on minutes should have read Oct. 8th instead of Sept. 10th. Motion by Doug, 2nd by Joyce.  Approved. 

 

v      OCTOBER FINANCIAL STATEMENT/FINANCE COMMITTEE:

Doug researched & corrected the Bookstore Inventory adjustment problem.  He also calculated the current true value of the bookstore inventory and adjusted the inventory value to be correct.  The inventory items were not initialized in the new set of quickbooks correctly by him because he didnn’t appreciate that quickbooks calculates based on the AVG value for each item and not the cost of goods value.  The cost for our annual audit has increased from $2,200 to $3,100 due to the problems with our last years taxes, time required to educate Doug on unrelated business expense for KOI USA and problems with last years financial statements.  Included in this are the inventory value errors he recently corrected.  The cost to prepare our taxes will be additional.  The big problem is our taxes as projected by the CPA doing our annual review and management letter.  Doug sent out an email to provide the KOI USA data to the Board so you can provide timely decisions on the following 2 issues.  Michael is preparing our taxes and he is obtaining advice from a non-profit tax attorney that is holding up our tax forms.  The finance Committee met to discuss these issues and is making recommendations to the Board.  Motion:  An an additional $900 for the increase to $3100 for the cost of the annual tax audit for annual review & management letter: total cost to be $3100.  Motion by Harlan, 2nd by Lisa.  Approved.   Motion:  To pay our CPA to review our taxes for 2002/2003 for errors if the CAAs are correct about our 2003/2004 tax issues.  If errors are found, the CPA will prepare amended taxes for that year.  Motion by Doug, 2nd by Lisa.  Approved.  Motion:  If errors are found in the 2002/2003 tax forms, we pay our CPA to REVIEW the taxes for the 1999/2000, 2000/2001 & 2001/2002 years for errors.  Motion by Doug, 2nd by Joyce.  Approved.  If errors are found in the 1999/2000, 2000/2001 or 2001/2002 tax years, the Board will vote on weather to file amended taxes for those years. 

 

COMMITTEE REPORTS:

 

v      SCIENTIFIC:  Spike was absent but e-mailed his report.  Goals, including having a hold harmless agreement thru legal review, is still incomplete.  He did get Duncan’s CE course underway; great course - - the students are giving it rave reviews.  Richard Strange completed a draft of his Bacterial Disease Course.  It is currently under review.  He did get a Hold Harmless agreement to the lawyer and asked for a report and bill to be sent to Doug; needs to follow up and if need be, switch lawyers.  The Portland Lab venue is set for April ’05.   

 

v      KHV PROJECT:  No report.  

 

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v      PUBLICATION:    Ed provided Brenda with 2 lists for our survey; 1 for those who have not renewed and the other for current subscribers.  She is currently calling non-renewals and has completed 53 of the calls or 1 out of every 10 calls.  Many have moved, changed #’s, etc.  Comments on the quality of the magazine is very positive.  It was suggested that clubs give us info if any of their members are moving; mailer then can be sent to the new home/pond owner to intice them to subscribe to KOI USA.  Because of declining subscriptions, Ed would like to hire a marketing person; would like to hire ½ time for a trial 1 year period with the goal of stopping the decline in subscriptions.  He has someone in mind who he’ll be talking to.  Joan suggested that we should not hire anyone until the survey by Brenda has been completed and we have answers to our questions.  It was also brought up that it’s been over a year since we’ve had proposals from several people to update and keep up our website with still no one hired to do this task.   He has a new features editor, John Hawley, of Florida.  Also looking for a few more features editors.  

 

v      MEMBERSHIP:  Doug stated that Enchanted Koi & Watergarden Club of Ohio & Indians has sent in their application, money and have fulfilled all the requirements.  Motion:  To accept Enchanted Koi & Watergarden Club as a new member club of AKCA.  Motion by Doug, 2nd by Joyce.  Approved.

 

v      JUDGING:  Bob said they went to a number of shows.  The Charlotte show had a web cam where people could view the show on the internet.  Also show in Massachussetts.

 

v      SPEAKER’S GRANT:  No report.  

 

v      GUIDES:  No report.

 

v      INSURANCE:  No report. 

  . 

SEMINAR REPORTS:

 

v      2005 TULSA SEMINAR:  Ed stated that everything is quiet.  They have gotten quite a few donations.  Hotel rate is $80 per night.  Seminar budget passed out; based on conservative estimates on income side as well as projected side.

 

v     2006 NIAGARA SEMINAR:  Doug stated that they need to work with the hotel on food/banquet.

 

v      2007 Seminar:  Bob & Joan Finnegan are the Seminar Chairs.  Still working on hotels.

 

v      Future Seminars:  There was a request to change date of Seminar to sometime in October; discussion.  It was felt that our current date worked better for those with families where the kids would be out of school; also teachers.

 

REPRESENTATIVE CONTACTS:

 

Written report submitted by Doug: Janet Vukovich, of Central Calif. KC, reports Art & Nicole Lempke & Debby Hester did a great job as Judges at their koi show.  Their Christmas party is Dec. 11th.  Doug Gilbert, of Dai Ichi KC, has nothing special to report.  All is pretty quiet.  John Hawley, of First Coast K&WGC, reports Fred Lieb has taken over as the club AKCA Dir/Rep.  Bob Sievert, of Las Vegas Koi Club, reports things have been quiet with their club.  They are already planning for their pond tour in May.  They had a lengthy club discussion about winterizing their ponds and they introduced their primary KHV representative to club members.  David Hester, of Mid Atlantic Koi Club, reports their members are starting to batten the hatches for winter.  Their 16th annual koi show was a success.  The annual Young Koi Show will be the first weekend in June in Fredericksburg, VA and  Wayne Orchard is the event Chair with Art Lembke

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VA.  Koi America will be August 12-14 at the Dulles Expo Center in Chantilly, VA and Wayne Orchard is the event Chair with Art Lembke and Jim Reilly as the Koi Show Chairmen.  David Hester & Bob Bianchi are the Trade Show Chairmen.  There will be a ZNA Judging Seminar included at Koi America for the first time in addition to speaker sessions and trade show.  For those who are interested in other sites while attending Koi America, the new Smithsonian Air & Space Museum is only 10 minutes from the show site.  Complete information for Koi America is on www.makc.com.  Dr. James Hooper, of Mendocino Coast KC, reports their club is very vibrant.  They did not get their Koi Person of the Year award so requested it be sent to them.  The Michigan Koi & Pond Club-SE newsletter reports the club will hold their year end social with awards and presentations at the November meeting.  Susan Reed, of Middle Georgia WGC, wants to remind all AKCA member clubs of their open photo Koi Show.  Any koi hobbyist may enter 2 koi for each $10 entry fee check made out to Middle Georgia Water Garden Club by sending a 8x10 color photo of each koi plus a 3x5 index card with the size and variety of each koi along with your name and address to:  Koi Photo Contest, c/o Linda Maddox, 794 Cherry St., Macon, Georgia 31201.  Deadline for entry is January 15, 2005.  Winners will be announced at the Cherry Blossom Festival on March 19th.  Photos cannot be returned.  An AKCA Certified Judge is scheduled to judge this photo contest.  Contact Linda Maddox at (478) 751-7411 for more information.  Dot Wilbanks, of Moto Kara Koi Kai, reports their October meeting was attended by those who braved the drenching rain.  Club members were treated not only to a nice koi pond with koi but also with baby box turtles, bonsai plants and many orchid plants in bloom.  Ron Goforth gave a round table discussion on koi varieties and their origin.  Also discussed was how the hardness of local water affects the color on koi.  The main topic of discussion was the terrible earthquake in the Niigata region of Japan.  Club members have personal friends in the area of the quake and hoped they fared well.  Bill Greer, of Nashville Pond Society, reports he has had problems contacting the KOI USA subscription service through the 1-888 subscription number to complain he is not receiving his magazines.  Doug forwarded this complaint to KOI USA Production Manager Tom Graham and Editor Ed Salinas.  Melinda Christopher, of Olympic K,G&WGC, reports they elected new club Officers at their November meeting.  George Bahr is now President.  Club members also discussed a date for “koi appreciation day” in June.  Their club will not meet again until March.  Geoffrey Huntley, of Piedmont K&WGS, reports their club Officers will remain the same for another year but club membership is up to 60 families.  Timothy Czech, of Pioneer Valley WG&KC, reports the club is working hard planning their first koi show August 6 & 7 at Northampton, MA Fairgrounds.  The club thanked Doug Dahl for providing koi show information from past experience.  It helped the club get a handle on koi show expenses and procedures.  They already have 10 vendor booths sold and some corporate sponsors.  The northeast is fertile territory for koi dealers as more people get into the koi hobby.  The club is inviting the AKCA officers and Ed Salinas to visit the show to advertise AKCA and KOI USA.  Club officers will stay the same for another year.  The club is trying to encourage email of the newsletter to save costs but will mail the newsletter if a member chooses.  Finally, the Pioneer Valley club members wish all of the AKCA Board a Happy Holidays and thanks them for the help and guidance through the past year.  This help has been a positive step in helping the club evolve and grow with a more focused mission to promote the koi hobby.  The Rhode Island & Massachusetts KC newsletter reports their new club website is online at www.geocities.com/ri_makc/index.html.  The club displayed the koi book materials sent to the club library for club members to review and borrow if needed and the club encouraged all club members to subscribe to KOI USA at the club discount rate of $20 per year.  Club members distributed flyers for club meetings at local stores to encourage new members to attend.  Members voted on the club logo.  New club members have been assigned club buddies to call in case of a problem with their pond or koi.  Club members then gave a presentation of Winterizing Koi in our New England Climate.  Then club members were shown how to safely and correctly catch a koi in their pond.  Richard E. Carlson gave permission for the club to distribute his copyright article Winter’s Effect on Koi, Goldfish & Ponds to club members.  Dr. Mark, of Tulsa Koi Society, reports they have received several commitments for vendor donations for the 2005 AKCA Seminar raffle with proceeds to be split 50% with the AKCA KHV Project and 50% for the Seminar.  The Ventura KC newsletter reports their October meeting was held at the home of a club member who just completed a new pond of hand laid fiberglass material.  The KHA for the club has been helping a new club member with sick fish so the new members do not get discouraged.  (Another kuddo for the KHA program Spike Cover has Chaired for the last 4 years)  The club contacted Hikari and was able to receive donations of a box of Hikari food for members to try.  A club member has a bubble bead filter for a 4,000 gallon pond for sale for $300 (new it was $900).  Call (805) 642-1492 if you are interested.  The guest speaker for the November club meeting will be Lisa Barnett who writes the Koi 101 column for KOI USA.  Lisa will discuss practical ways to deal with power outages and other pond and koi crisis.  A club member will demonstrate the Kichi Koi Buffet automatic feeder donated by Kichi Systems to the club for their auction.  North Florida Koi Club is not one of the clubs normally contacted by Doug but Todo Todorsky contacted him to invite all

 

AKCA club members to tune into the second airing of the Koi Club of the Air sponsored by the North Florida Koi Club.  The show airs Nov. 10 at 7pm Eastern time on local AM station in Jacksonville 970AM but it is going

 

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out as streaming audio at http://azul.streamguys.com/wnnr.  Doug knows this info will not get to the AKCA clubs in time to hear the show Nov. 11 but the show is on the air the 2nd Wednesday of each month at 7-8pm eastern time.  The show has a website at www.koicluboftheair.org.  The show covers every subject that might interest a koi keeper.  And finally, Doug Dahl wishes all of the members of the AKCA clubs a Happy and safe Holiday season.  Doug tried to contact the following club with no response:  Austin K&GFC; Austin Pond Society; Blue Water Pond Club; Idaho WGS; Las Pampas K&WGS; Lone Star ZNA KC; and, Valley of the Sun KC.

 

o         Written report submitted by Bob:  So Cal Koi Club held their November meeting @ the home of Larry Price.  Larry joined the club last year and did research on ponds before building his own.  His pond was completed about 3 months ago and is just over 5,000 gallons; it’s beautiful.  The club voted to donate $500 towards the AKCA KHV Fund.  They will be having their annual Xmas party on Dec. 4th with 2 other local clubs.  They are also planning their annual Pond Tour for May ’05.  Bob has been under the weather and was unable to contact his other clubs.  

 

o        Written report submitted by Burt:  John Hathaway, of Pacific Wonderland Koi Club, said that their Nov. meeting was the traditional turkey dinner.  The business meeting consisted mostly of election of the 2005 officers; final plans for the club’s Christmas party, adjustments in the 2005 host itinerary.  A brief review of a visit to a very sick pond was given.  Good filtration system and less than marginal maintenance.  Five of 7 koi had ulcers which were glaringly apparent only after lifting and bagging them.  Discussion followed.  There will not be a business meeting in December.  Happy Holidays to all.  ZNAOC club voted on donating $500 to the AKCA KHV Fund at their last meeting; the Xmas party jointly with Nishiki and So Cal Koi Club was discussed; the club will pay for each member’s dinner including a guest or spouse and will split the dinner cost with Nishiki for any dual members since Nishiki is paying for their members’ dinner.  Their next year activities include a possible koi show and annual auction (which was voted to be a joint auction with Nishiki if they agree) was discussed; need somebody to agree to be show chairman before planning a koi show (Burt & Doug declined to be chair).  This meeting was at Mark & Charlene Whalen’s and Charlene’s chili was a hit again as well as all the desserts.  Norbun Watson, of Middle Georgia KS, said that their newly elected officers will take over in January.  The club decided there will be no Xmas pond tour, just their usual big Xmas party, a gift exchange and some entertainers.  Henry Cullpepper, of Orlando Area K&PC, said their next meeting was cancelled so that their membership can support the North Florida Koi Show which looks to be a very good and competitive one.  They will have their Xmas party next month; working on the joint Central Florida Koi Show in March.  At the September meeting the club library was auctioned off.  With so many members obtaining information from the internet, use of the club library had dramatically declined in the past few years.  The club treasury benefited and members were very pleased with the books and tapes they obtained.  The program was on a typical year in the work of a Niigata koi farmer, a topic now made poignant by the recent earthquakes.  In October, to recover from post-hurricane blues, there was a Halloween themed covered dish feast at the home of David & Jalaine Gallion.  Their beautiful watergarden was in full bloom and the view of their koi from the bridge over the pond was a delight.  The program was a question & answer session with a pond maintenance professional and resulted in lively discussion of different techniques.    Joe White, of Florida East Coast, said their last meeting was a roundtable discussion about what the various members did to protect their koi after the hurricanes and no electricity; there were many innovative ideas by those that didn’t have generators.  Their speaker was Margaret Gillen and she demonstrated how to divide waterlillies; they have created a slate of officers that should be elected next meeting; decided on not having a Xmas party, just a regular meeting so that they can have an anniversary party for their club in January with a gift exchange, etc.  Joe White, of Southern Koi Association, said a meeting is scheduled for Dec. 4th at the Kanapa Botanical Gardens in Gainesville to work on the Central Florida koi Show in March.  It looks to be a big show; they already have over 25 vendors signed up and will also review the by-laws at this meeting.  Carole Lee, of Santa Clara Valley Koi, (new president) is acting as AKCA rep until one is appointed; their officers were just elected.  They will have their annual Xmas party Dec. 11th; their last meeting they had a discussion on pond problems encountered by their members.  Their next meeting will be a speaker discussing parasites and what to watch for this time of year and a special talk on an unusual subject.  One of their members restores old wooden carousels and he will discuss how he does this.  Debby Young, of Southern Arizona Koi Association, said all efforts are being concentrated on their upcoming koi show this next weekend, Nov. 12-13th; hasn’t been any regular meeting.  They will have their Xmas party next month.  Kenneth Wong, of Dallas Koi Kichi Group, said their last meeting they did a wet lab at a member’s home with their 4 KHA’s running it; it went over well but they were unable to find any

parasites, HOORAY, so it was good for the owners but nothing that they could show the attendees.  At their

Xmas party next month they will have an auction like last year as this was a great money maker for the club.

 

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 They have started planning for next year’s Koi show which may be at a watergarden nursery.  Laura Adams,

of K&WGC of North Texas, said their pond tour was a success but next year they plan on it being a two day

 event and divided into regions.  This one was a big success with a lot of attendees.  The club elections are

next week; now have 68 members and many of the new ones have volunteered for many positions.  Their

Xmas party next month will feature a Chinese gift exchange and a silent auction of the artwork from their

pond tour which was a chalk pastel by Walter Ender, one of their members.  Laura asked about their club’s

 “Koi Person of the Year” certificate as it was never received and she was the award winner.  Lucia Rose, of

San Francisco Bay KC, said they just did nominations for officers at their last meeting and elections will be

next month.  Their Xmas party will have a Chinese gift exchange.  Their last meeting was a speaker on

quarantine set ups and how to set them up on short notice and maintain them; additionally, Larry Gill spoke

 on the latest on KHV.   Johnny Foster, of Nature’s Coast K&WGC, said everything is getting back to

normal from the hurricanes; only member losses was due to no electricity.  The next meeting will be the

club’s 5th anniversary meeting; they will have elections, a fish sale, raffles, and a special auction.  The

following weekend several members are going to the North Florida Koi Show to support that club’s show.

  On Oct. 16th several members went to the First Coast’s Koi Show where Johnny Foster was one of the 3

judges; the Xmas party is scheduled for Dec. 11 at last year’s site, the fire station.  Linda Montgomery, of

Cascade K&GFS, said their next meeting will have elections and a planning meeting for the next PNKCA

Convention that their club is hosting; their Xmas party is next month.  The club donated $200 to the AKCA

KHV Fund.  Burt tried but was unable to reach Oklahoma Koi Club.

 

o        Written report submitted by Carole:  Niagara Frontier Koi & Pond club’s newsletter reports that they are getting ready for winter.  They are charging a $2.00 fee for their Holiday Party; their next meeting will be in January when they will hold elections.

 

o        Written report submitted by Spike:  Dan Phillips, of North Carolina K&WGS, said they had their Sept. meeting at the home of Dan Phillips.  One of their members took Grand champion & Reserve Grand champion awards at the ZNA Potomac show in Sept.  The Annual Koi Photo contest is underway and will be judged by Galen Hansen at the Charlotte Koi show.  Judging for the first phase of their 1st Annual Tosai Contest will also be in Nov. for the tosai with the most growth.  Bob Caruso, of Camellia KC, said they are putting on a full koi show Nov. 6-7th.  It will be at Green Acres Nursery in Roseville.  Ray Jordan, of Texas K&FGFS, said they are planning their annual holiday party-a potluck dinner.  Rosie & Eddie Elizondo will be hosting; will be on Dec. 18th.  The club is furnishing the meats and soft drinks.  They will also have the take away gift game.

 

o        Written report submitted by Larry:  Barb Campana, of the Madison Area Pond Society, said their next meeting is Nov. 12th and the topic will be on pond plants for problem situations.  It will be the last meeting of the year for them and the next meeting will be the 2nd Tuesday in January.  They will be discussing their booth at the Madison Garden Expo in early February.  Ron Carter, of Prairieland K&PS, said their club meeting will be held on Nov. 13th and will be their annual banquet.  They will have club t-shirts for everyone that attends.  They will have a few ice-breaking games to put everyone at ease.  This will be their last meeting until February.  Also, the club was given 25 large koi that were sold to various club members and the Zoo where they maintain the pond, also bought 11 of them; all the proceeds went to the club for expenses of the banquet and to help with the club purchasing a lap top computer.  It was a great event catching all those koi and transporting them.  It took five of club members all day to get the job done.  Melissa Jackson, of Cherokee Strip Water Garden Society, said they won’t meet until March or April.  No report from Central Illinois Water Gardeners, Gulf Coast Koi Society, Mid-Michigan Pond & Water Garden Club, Ohio Koi Club, St. Louis Water Gardening Society and West Plains Water Gardening Society.  These last clubs must be shut down for the winter.  

 

o        Written report submitted by Kelly Houston:  Inland Koi Society’s next general meeting will be Sunday, Nov. 21st at the home of Chris & Margaret Ludwig.  He has 5 ponds; 3 of his ponds are built of blocks at the entrance to his backyard.  One is 12x12 with 17 koi; another is 12x15 with 60 koi and a few goldfish and the 3rd is 14x3 with unknown amount fish.  Farther into the yard are 2 more ponds; one is 8x9 ½ x2 ½ with 15 koi and a 4x8 goldfish pond in the back of the property.  He has an aquarium with about 100 3 month old baby koi and another container with year old babies.  Elections will be this month.

 

 

 

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o        Written report submitted by Harlan Glenn:  Chuck Poppe, of ZNA Potomac, reported that the only activity is helping a member replace the lining in his koi pond.  Fish were being transferred to a temporary pond by members.  Linda Solis, of San Diego KC, had nothing to report

 

o        Written report submitted by Joyce Glenn:  Leroy Taba, of Hawaii Goldfish & Carp Assoc., has just returned from Japan.  He & Adele were there during the huge earthquake they had two weeks ago.  The koi farmers were hit very hard.  Dave Peebler, of Koi Club of Kansas, said that not much has been going on.  They are not having meetings Nov. & Dec.  They will begin their indoor workshops in January.  Bob Waag, of Florida West Coast K&WGC, described a progressive diner going from one member’s pond to another.  They not only enjoyed the food, but seeing the various ponds as well.  They are firming up plans for a Christmas party.  Ginny Lee, of Washington Koi, sent the names for the 2005 Club Officers.  Their October program was “Dragonflies” by Dr. Dennis Paulson.  Nov. will be “Bonsai” by John Muth from Bonsai Northwest and a private screening of a movie “The Making of Shimono Pond.  Their members are engaged in preparation for another WebLab to take place in the spring.  David Marier, of Atlanta Koi Club, reported that Michael Anderson will be the new AKCA rep.  He also said that last weekend several AKC members traveled to Charlotte for the 7th Annual PKWS Koi Show.  Dr. Galen Hansen was the Head Judge assisted by Dr. Lester Berkow and Bryan Bateman.  Vicki Krill, Jason Montgomery, Jay Drew & David took fish & were pleased to win several Best in Variety awards, President’s Awards and a Friendship Award.  Their new President is David Boyd, VP Charlie Atwell, Sec. Vicki Krill, Treasurer Ron Scott & property manager Jerry “Shorty” Hord.  Joyce tried but was unable to reach Charlotte Showa & Tampa Bay.

 

o        Written report submitted by Phil Hunter:  Linda Siler, of the Springfield K&WGS, reports that the August meeting was held at the home of Gail & Sheila Hinshaw.  The meeting was an open forum with questions and answers about pond care, filters, algae control and fish care.  In Sept. the meeting topic will be filter construction, and how to hide the filter.  Ralph McGowan, of the Inland Empire WG&KS, reports that the club held its 5th annual Koi show on August 28-29th at the Spokane Fair & Expo Center.  He also reported that Ray Jordan, lifetime member, newsletter editor, and board member passed away.  Ray will be missed by all who ever had the pleasure of meeting him.  Judith Minor Roberts, of the Mountaineer K&GFC, reports that the club’s 2nd Annual Koi show was held on July 27th.  Charles Phelps was the judge.  The club also had a pond tour featuring seven member ponds.  The August meeting was held at the home of Eugene & Rose Holt.  It was the awards dinner for the koi show,.  Greg Bates, of the Capitol Area K&WGC, reports that the club’s annual pond tour was held on July 24-25th.  The tour was pushed back one week this year so as to not compete with the Lansing Area Garden Tour.  Clubs with no report this month are:  Shasta K&WGC; Dayton K&GFC; and, Gainesville KGF&WGC.

 

o         Written report submitted by Ed Salinas:  The Koi Club of Middle Tennessee had their final meeting for 2004 on Oct. 24th & the new officers for 2005 were approved.  The next meeting will be in January, 2005.  Ed tried but was unable to reach Cyprinus Society of Nevada; Placid Pond & Koi Assoc.; and Santa Clarita Koi & Water Garden Club. 

 

 

PROXY CALLS FOR JANUARY

§         Is there someone in your club who is a professional/amateur photographer who can photograph koi??

§         What is your club going to do for the AKCA-KHV Project funding???

§         Is someone in your club interested in becoming KOI USA features editor??

 

OLD BUSINESS:  

 

Ø       Seminar Policies & Procedures:  Doug went over more recommendations for the Seminar Policies & Procedures:

Motion:  That hotel contracts shall have the approval and signature of the AKCA CFO prior to signature on behalf of AKCA.  Motion by Doug, 2nd by Joyce.  Approved.

Motion:  That the CFO shall present the terms of Seminar budgets & hotel contracts to the AKCA Board.  Presentation shall be prior to their approval, if time permits.  Budget presentations must include number of attendees assumed, number of vendors assumed, package & event costs, income & expense totals and net profit projected with comparison to past Seminars.  Hotel contract presentation must include cost of a room night, number of total room nights guaranteed and cost of food guaranteed in the contract after maximum allowed adjustments with comparison to past Seminar actuals.  Any other unusual contract issues should also be discussed.  Motion by Doug, 2nd by Harlan.  Approved.

Motion:The AKCA Seminar will be held the last week of June of each year but not into the 4th of July weekend.  Motion by Doug, 2nd by Lisa.  Approved.

 

NEW BUSINESS:  None

 

Upcoming AKCA Annual Calendar Events for January:

 

v      AKCA Chair appoints Nominating Committee

v     AKCA Board reviews Executive officers & KOI USA Editor & provides recommendation to Nominating Committee

v     Seminar registration form in Jan/Feb issue of KOI USA

v     Seminar registration packets to go to past attendees

v     Submit final Seminar events page update for May/June KOI USA

v     Upload Seminar registration website

v     Include AKCA financials in meeting minutes to all clubs

 

 

Motion:  To adjourn the meeting 9:05 p.m.  Motion by Lisa, 2nd by Joan.  Approved

 

Respectfully submitted,

 

Carole Elliott