THE Next MEETING OF

ASSOCIATED KOI CLUBS OF AMERICA

Will be held Friday, OCTOBER 12, 200 1

AT 7 P.M.

At the

QUAKER CITY FEDERAL SAVINGS & LOAN

1701 N. Euclid Street

Fullerton, CA

AGENDA

September AKCA Meeting Minutes

September Financial Statements

Committee Reports

AKCA Contact Reports

Proxy Call Questions

Old business

New Business

November, 2001 Meeting Date (9th)

Refreshments for November Tom Graham

OFFICERS

Chairperson Larry Leverett (909) 781‑3887

Vice Chairperson …. Doug Dahl (714) 731‑5610 e‑mail: judgedahl@hotrnail.com

2002 Seminar Chairperson Mark Whalen (714) 775‑7011

2002 Host Club Chairperson Sheila Jackson (510) 724‑4428

Secretary Carole Elliott (714) 968‑5624 e‑mail koicarole@earthlink.net

Chief Financial Officer..Carl Caddies (562) 943‑8197 e‑mail caddies@K0IUSA.com

AKCA Minutes of September 14, 2001

Officers Present: Directors Present: Guests:

Chair: Larry Leverett Judy Caddies (Nishiki)

Vice Chair: Doug Dahl Lisa Barnett (Nishiki)

Secretary: Carole Elliott Burt Ballou (OCZNA, 6 clubs)

CFO: Carl Caddies Kelly Houston (Inland)

(Please note that clubs that AKCA Board members represent will NOT be listed individually except in the case of their primary club)

CLUBS THAT NEED TO PAY THEIR DUES!

Austin Pond Society, Cherokee Strip Water Garden Society, Chesapeake,& Potomac Koi S. W/G Society, Great Ponds & Koi Society of West Michigan, Greater Boston Koi Keepers Society, Greater Dayton Koi Club, Gulf Coast Koi Society High Desert Koi Fanciers, Idaho Water Garden Society, Joy of Koi, Koi Keepers Society of P.R., Michigan Koi & Pond Clubs, Missouri Water Gardening & Koi Assoc., Niagara Frontier Koi & Pond Club, Northern Midwest & ZNA Koi Society, Ohio Koi Club, Piedmont Koi 3. Water Garden Club, Prince George Koi & Garden Club, Saline County Water Garden Club, Showa Koi Club,

Sierra Koi Club, St. Johns Koi & Water Garden Club, Valley of the Sun Koi Soci

Board Highlights None

The meeting was called to order at 7:05 p.m. by Larry Leverett.

* There are 103 member clubs.

* MINUTES: Motion: To accept the minutes of August 10, 2001 with the following corrections: Tom Gates was not present; under KOI USA, should read Lamp Post Publication. Motion by Doug, 2nd by Lisa. Approved

* AUGUST FINANCIAL STATEMENT: Carl passed out a list of clubs who have not sent in their rosters and another of those who have not paid. If you are on either list, please remit ASAP! The final net income for the 2001 Seminar is $1,132.91; still need to mail out a check to Houston for 40% ($453.16). KOI USA had a net income for the month of August of $1,132.91 Year to date net income for KOI USA is $8,171.18.

COMMITTEE REPORTS

* K0I USA: No Report

* SCIENTIFIC COMMITTEE: Burt stated that Spike is stuck on the east coast. Debbie TibbettsYoung put the first section on the web site. We hope classes will start some time in October.

* MEMBERSHIP: Doug stated that a new club, the Water Garden and Koi Society of Alberta, has submitted their application, check, roster. Once he calls them to verify info, we will approve at next months meeting.

* JUDGING: Doug stated that Bob had asked to pull together teaching paperwork for all shows; candidate judges, etc. Bob sent a message that his committee is all set for the 2002 Seminar.

* SPEAKERS BUREAU: No report.

* SPEAKERS GRANT: PNKCA (Mid‑Columbia, Inland Empire WG&KS, Pacific Wonderland, Northwest K&GF, Puget Sound, & Olympic Koi) sent bill in for their 6 club speakers grant. Pat Christensen sent a letter stating: "Thanks for making this grant available to these clubs, without the help of AKCA & the Speaker Grant it would have been very difficult to bring in high quality speakers to this event." Larry sent out letters to the four clubs who won the $400 speakers grant. divided by area.

* GUIDES The new health guides have been mailed out; just be patient if‑they haven't been received... mail can be slow! FYI: WE DON'T ADD CLUB GUIDES AS YOU GET NEW MEMBERS (you need to purchase guides if you do get new members who may want the guides).

Clubs who have NOT sent in their club rosters (will not get guides until sent):

Bakersfield Koi & WG Society, Central Alabama Koi & Water Garden, Gainesville Koi,

Goldfish & W/G, Inland Empire WG & Koi Society, Koi Club of San Diego, Mid‑Michigan Koi & WG

Club, Moto Kara Koi Kai, Mountaineer Koi Club, Northern Lights Koi Club,

Santa Clara Valley Koi & WG Club, Washington Koi & W/G, ZNA So Cal

SEMINAR REPORTS:

2002 SEMINAR: Mark stated that letters have been sent out to last years vendors. There will be a vendor night Friday night. They are also contacting newsletter editors of all clubs.

2003 SEMINARS: Doug has been in contact with Chris Miller.

2004/2005 SEMINARS: Open; Spokane is considering hosting; Valley of the Sun is also interested.

REPRESENTATIVE CONTACTS:

Written report submitted by Burt: Chris Schroettinger, of Central Florida KC, said that they had a meeting at Henry Culpepper's home; had fish swap; did scraping for parasites (didn't find any).; spoke about the show. They won the Speaker's Grant from AKCA and will invite other local koi clubs when they have the speaker. Arthur Manaker, of Nature's Coast K&WGC went to Koi America at Chantilly; preparing for their koi show on Oct. 60'. Their pond tour will be Sept. 29th. Peter Enfield, of Pacific Wonderland, said that their last meeting was at Linda Montgomery's. At their next meeting, Peter will show how to convert a rapid sand filter to a bead filter; they discussed a Christmas banquet. They decided who was to be the KHA person for their club; received the new Health guides. Linda Montgomery, of Cascade K&GFS, said that they had their last meeting at a nursery; had a picnic/field trip; just started planning their Christmas banquet. Elections are in October; did complete by‑law changes; added several officer positions. Sheila Jackson, of San Francisco Bay KC, is tying to create a committee for revising their by‑laws; has almost all but 2 committee heads for the Seminar. Registration form is almost complete; are focusing on the Seminar. Will have a koi auction jointly with the Santa Clara club at the end of this month; it will be a one day event; sell fish in AM; auction fish in P.M. Norbun Watson, of Warner Robins KC, said that they are having a pond tour on Oct. 6h from 6 p.m. to 11 p.m.; 14 ponds; proceeds to go to the Red Cross Disaster Fund; their schools had a lock down after the terrorist attacks; the schools also blacked out all TV for the kids. Debby Tibbetts‑Young, of Southern Arizona KC said that they will have an exhibit in November at a mall; no other activities except the koi show in November. Jackie Welch, of Oklahoma KC, said that their club is tired! 'Me show went very well; Chuck & Kimberly Downs won Grand Champion (a sanke); used a new water filter system; all fish did well even at the end of the show. Carl Fridenstine, of Santa Clara Valley Koi, said that they will have elections this next Friday; picked up some new members from the pond tour; no koi problems. Susanna Trittschuh, of Florida East Coast, said that they talked about pond maintenance. John Caufield sent a sick koi to Erik Johnson for autopsy

Written report submitted by Carole: Diane Meinke, of Florida K&WGS, celebrated their two year old birthday at the home of Lillian Wolfe and John Calder. Two fish vendors were present; they had a plant sale and over 30 door prizes. There was also a $100.00 gift certificate for Aquatic Eco Systems.

Written report submitted by Doug: Nick Leschuck, of Northern Midwest ZNA ' reports they will get on the task of sending in their dues and roster. They finally became a full ZNA member club after being a fellowship club for several years until they got their ZNA membership up to 25. Congratulations. Their October meeting will focus on winterizing their ponds. They plan a koi show Sept. 6, 7, 8 of 2002. Leon Lopez, of Klahanie KC said that he is over several back operations; has only a minor eye operation in the near future and is looking forward to getting back to the AKCA Judging program next year. His club is rebuilding up to 12 families so far and will have a picnic with the Olympic KC this month. Gary Chin, of Camillia KC said they are mourning their loss of Mike Serota; their Vice President recently and will miss him. The club held its summer picnic this month. Their club is busy helping the SF club plan the 2002 AKCA Seminar. Their guest speaker for September will be Dr. William Box, a Senior Fish Pathologist who is the statewide fish health coordinator for the DFG. He will be giving the club an update on the herpes virus and status of Golden State Fisheries Koi & Watergarden. Dr. James Hooper, of Mendocino Coast club, announced they were having Dr. Galen Hansen come and speak at the Mendocino Community Center from 7‑9 p.m. on October 6h on koi disease and care. The public is invited. David Smothers, of North Carolina K& WGS, said several of their members showed koi and enjoyed Koi America. They are looking forward to their October meeting where Dr. Greg Lewbart, a professor of Aquatic Studies at NC State will show videsos of his recent trip to Japan and Sakai of Hiroshima dealer. Mary Oxman, of Ventura KC, said they do not have sufficient member interest in putting on anymore koi shows at the fair Their members get together for fellowship and keeping their koi healthy. Claudia Herdeman, of Austin KC, pointed ‑out there are two AKCA member clubs in Austin, one being the koi club and the other being the Austin Pond Society. The prior has paid their dues and Claudia is AKCA contact for both clubs so she will notify the Treasurer of the Pond Society to send in dues and roster. They have 300 members and had a very successful pond tour in June which brought in $15,000.00. Steve Gray, of their club, has questions on the AKCA insurance not covered in the club kit like how much is the insurance and when does it provide coverage. Kay Larson, of Olympic KC, wrote that Walk Kropp, of Kropp's, gave an excellent presentation on how to divide water lilies at their last meeting. They are looking forward to the joint picnic with Klahanie KC this month. Tim and Caroline Putaansuu were presented the Ed Fujimoto Inspiration award for designing the club website and posters for a recent pond tour. The KHA person will not be able to do the program this year so they hope another opportunity will come. Their members are cleaning water gardens; getting ready for winter. Also received an e‑mail from Jeannette and Larry Bortner, of Chesapeake & Potomac K&WGS, in Harrisburg, PA, telling me they want to restart the club after finding several people in Pennsylvania who are interested in a club. The newsletter from Tulsa Koi Society states they held their first pond tour on August 18 of 5 ponds ending with a cookout at the last pond. Allen Hill, has been appointed Show Chairman for future koi shows. Treasurer John Simmons was recognized for many years of service for the club. They encouraged their members to participate in the Oklahoma Koi Show Sept 1‑2. Bob Slack, of Blue Water Pond Club, said that their club is growing each month to a 45 family current total. They held a pond tour in August of 8 ponds. Chris Koflowski, a Gagan rep, will test pond water samples at their Sept. meeting. At their October meeting, Farley See, of Moore Water Gardens, will discuss closing our ponds for the winter; final meeting of the year. They are working on creating a web page for the bluc. Bob Passavay, of Midwest Pond and Koi Society, requested clarification of AKCA's new additions to our club kit stating vendor participation in leadership teams or koi shows and the meaning of koi dealer. Doug reports he tried but was unable to get return messages from the following clubs: Moto Cara Koi Kai Las Pampas K&WGS Joy of Koi Lone Star KC Texas K&GFS, & Kansas Pond Society.

Written report for Bob& Joan Finnegan : Rocky Mountain KC held a successful koi show; getting ready for electing new officers. Forrest City Pond Clubs; end of August held their Pond Tour; had 8 ponds on the tour with 42 attending; need to be listed in Club Listing every 2nd Sunday of the month. Greater Louisville. Fall outing in September; everything OK. Niagara Koi & Pond Club; members went to Koi America Koi show. North Florida KC koi show will be held in November; Lester Berkow and Steve Childers will be Judges. Northern Nev they are holding another Dr. Johnson Seminar this year; all is ok‑ Northwest K&GFS will be selecting new officers in September. So Cal Koi Club held a meeting for September in Newport Beach with two koi ponds totaling 70,000 gallons. The owner had a grape vineyard and other interesting plants; his gardens were outstanding. The club will be visiting Long Beach Aquarium back scenes, how they make their food for their fish, etc. Also in November, on the I Oth, the club with three other clubs, will be visiting the old Sunset Koi Farm, Kodama's business now. Tropical KC said that everything is OK. West Tennessee is holding a Pond Tour the end of September

Written report submitted by Kelly: Dee Butler, of Shasta K&WGC, said that they will have a pot‑luck dinner Sept. 15th @ 6p.m. The next general meeting for the Inland Empire WG&KS will be Thursday, September 6 at Finch Arboretum. Ralph McGowen & John Seifert have put together a program theme oriented around the upcoming 2nd Annual Koi show. The Gainesville K&GFWGC are having a pond tour on Sunday, Sept. 30th The tour hours will be from 9:00 a.m. to 4:00 p.m. Upcoming events for the Springfield WGS, will be a Japanese Fall Festival Seminar on Sept. 7‑9 ; with traditional Japanese Dancers and Japanese Street Entertainers; etc. On Sept. 8‑9th; Wickman Gardens Fall Open House. Sept. 13th club meeting with hosts: Jim And Carol Lersch about Filters.

PROXY CALLS FOR NOVEMBER

Check list for clubs who haven't paid dues or sent in rosters ... remind clubs!

What club wants to host the 2004 & 2005 Seminar?

OLD BUSINESS:

Koi Person of the Year: Judy stated that everyone should be aware that the forms for Koi Person of the Year go out in February. Once they are received back from the club, they are cut, signed by the President and then sent back to Burt for framing Those NOT picked up at the Seminar (at the end of June) are then mailed out. Due to events beyond our control, they were not mailed out this year until the 4th week of July. Everyone should realize that this process is time consuming and is done entirely by volunteers.

NEW BUSINESS

Leadership Team: Doug got an e‑mail from Midwest, Bob Passavoy, about who comprises a leadership team? He would like a definition; what position can dealers hold. It was stated that the AKCA rep cannot be a dealer. Otherwise, it is up to each individual club as to who their leadership team is. We need to have Debby Tibbetts‑Young change the wording in the club kit to read: "encouraged" or "recommended" on the officer sheet. It is also up to the individual clubs on how to run shows; some clubs do elect to let koi dealers enter koi in their shows. It was asked if the wife of a koi dealer could be an AKCA rep; NO!!!!! This applies to spouses or immediate family members.

Insurance: The club kit states that there is a $2,000 insurance policy per meeting; this is incorrect. The insurance policy is strictly a liability polity, Ile ONLY TIME A CLUB NEEDS AN INSURANCE CERTIFICATE IS WHEN A SITE REQUESTS ONE. Our insurance is a $1 million liability policy that covers every event (again you do not have to send or request an insurance certificate).

Motion to adjourn at 8:35 p.m. Motion by Carole, 2nd by Lisa. Approved

Respectfully submitted,

Carole Elliott

Secretary